Executive Assistant to the Dean

Job Title

Executive Assistant to the Dean

This position presents an opportunity for an administrative professional to work in a highly collaborative, mission-driven organization and contribute to a broad range of student-, faculty-, and community-centered initiatives. The Executive Assistant provides high-level administrative, operational, and project support to the Alice Sheets Marriott Dean of Libraries as well as to additional members of the J.Willard Marriott Library’s leadership team. This includes complex calendaring, meeting logistics, and project management.

This position will be responsible for managing the administrative aspects of the faculty annual review and promotion and tenure processes. The Executive Assistant position requires substantial independent coordination and organization abilities and excellent communication skills, as well as the ability to manage sensitive and confidential information. This role serves as a representative of the Dean to both internal and external stakeholders and as a liaison between the Dean’s office and many different administrative and academic campus departments.

This position is required to work on campus full-time. Telecommuting will only be authorized for occasional/exceptional circumstances.

We seek qualified applicants who bring perspectives and experiences that will enrich and strengthen our organization and enhance our commitment to access and belonging. We welcome applications from candidates of all backgrounds, including those who may not have followed a traditional educational or professional path.

This position is not eligible for work visa sponsorship.

Pay Rate Range $60,000 - $68,000

Standard Hours per Week 40

Full Time or Part Time? Full Time

Work Schedule Summary Monday-Friday, 8am-5pm
May occasionally require evening or weekend work.

Location Campus

City Salt Lake City, UT

• Requisition Number PRN
  45808B
• Career Progression Track E
• FLSA Code Administrative
• Patient Sensitive Job Code? No
• VP Area Academic Affairs
• Department 00790 - Marriott Library
  - Operations

• Close Date 09/18/2026
• Priority Review Date (Note
  - Posting may close at any time) 08/12/2026

• Provides comprehensive administrative support to the Dean, exercising sound judgement, problem solving skills, discretion, and professionalism.
• Manages complex calendars, scheduling priorities, travel arrangements, and meeting logistics.
• Provides administrative and project coordination support for strategic initiatives, operational priorities, committees, and programs for the Dean.
• Assists in planning, tracking milestones, maintaining documentation, and monitoring deliverables for Dean-sponsored initiatives.
• Anticipates leadership needs and proactively prepares materials, agendas, and briefings for meetings, retreats, and external engagements.
• Maintains efficient workflows for information management and task prioritization in the Administrative Office, including supporting office operations.
• Supervises and supports other administrative staff, helping manage workflow and providing coaching and feedback to ensure operational excellence.
• Provides administrative support for the Marriott Library faculty annual review and promotion and tenure processes.
• Support GRAMA Appeals processes working closely with the Appeals Officer and the Office of General Counsel.
• Provide support to the Dean’s leadership team as needed.
• Performs other duties as assigned in support of the Dean.

• Bachelor’s degree (or equivalency) in Business, Finance, Health Care Administration or a related field. Two years office management and supervisory experience, demonstrated knowledge of finance and budgeting, and public relations skills required. Demonstrated human relations and effective communication skills are also required.
• Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience. (Example: bachelor’s degree = 4 years of directly related work experience.)

• Supe…