Document and Records Specialist

Document and Records Specialist

Amentum is a global leader in advanced engineering and innovative solutions, supporting critical missions across defense, intelligence, energy, and civilian sections. Our people are our competitive advantage, driven by purpose, collaboration, and a commitment to delivering excellence for our customers and communities. We are currently seeking a Document and Records Specialist to support our Spent Fuel Handling Project near Idaho Falls, .

We are looking for Document Controls and Records Management Specialist for our Naval Reactors Facility project office 55 miles from Idaho Falls. Your role will be to provide support and oversight in the definition and implementation of Document Management and related systems for the Amentum Critical Mission Solutions Nuclear Projects and Consulting Line of Business programs and projects. Additionally, you may be responsible for assisting in the development of processes and procedures according to the dynamic needs of our clients and services.

Experience should include knowledge of: document control processes; records archiving, retention, and destruction practices; and the ability to handle confidential information discreetly. Strong knowledge of document control and records compliance, digitization, and metadata integration is desirable. Must be a self-motivated, effective communicator, with a strong background in Records and Information Management within Engineering, Program Management, Procurement, and Construction Management services.

Amentum Nuclear Projects is a Tier 1 service provider to the U.S. Department of Energy and Atomic Energy of Canada Limited, we deliver safe and innovative solutions at complex nuclear cleanup and production sites. Our services include program management, decommissioning, environmental remediation, waste and nuclear material management, nuclear operations, consulting, and engineering and construction. We are currently executing many contracts, performing work that is essential to our clients' missions across a broad range of functional areas.

The Document and Records Specialist is responsible for the creation, organization, management, and protection of both physical and electronic records and documents. This role ensures that all records are accurate, secure, accessible, and compliant with legal and organizational standards. The position includes primary and secondary, and occasional remote/telework work location responsibilities, requiring experience across physical and digital environments.

• Process and distribute communications and information flow such as submittals, Requests for Information (RFIs), and document turnover.
• Create, revise, and format documents including contracts, reports, and manuals.
• Track and manage document version control to ensure accuracy and consistency.
• Verify that controlled documents include essential information such as dates, titles, and applicable signatures before processing.
• Ensure all documents are clear, concise, and compliant with regulatory standards.

• Organize and maintain documentation (documents and records) during the design, construction, commissioning, closeout, and turnover phases of projects in hard-copy and electronic retention systems, as required.
• Organize, classify, and maintain records in a systematic and secure manner.
• Support the complete records lifecycle, including creation, classification, retention, archival, and compliant disposal.
• Digitize physical records and ensure proper indexing and storage.

• Assist in document and records audit processes.
• Respond to internal and external records requests.
• Maintain confidentiality and integrity of both physical and electronic records.

• Utilize and operate document management tools and electronic records management systems (ERMS).
• Collaborate with IT to troubleshoot and improve document systems.
• Train staff on document and records management systems.

• Provide direct contribution to the daily business of document and records management.
• Reporting for document and records management metrics and compliance.
• Document and…