Program Specialist

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This is professional work conducting and/or coordinating a support function for the Senate’s Ethics & Election Committee. The successful individual will process executive appointments subject to Senate confirmation, among other administrative tasks and assignments.

• Inputs and updates data to the database used by the Senate to process executive appointments.
• Prepares correspondence used to request background information from various agencies regarding executive appointments.
• Monitors and keeps up-to-date status information on all correspondence.
• Prepares appointee files for review.
• Conducts detailed research into assigned subjects pertaining to executive appointments.
• Identifies problems, researches solutions, and communicates with other staff to determine the best course of action on policy options regarding executive appointments.
• Assists in the proofreading of documents included in appointee files.
• Assists in preparing reports on committee actions.
• Tracks legislation affecting boards and appointees.
• Maintains financial or other administrative records, monitors budgetary activities, and prepares status reports.
• Reconciles year-end records and prepares annual reports.
• Assists in formulating, interpreting, applying, and assuring conformance with administrative policies and procedures.
• Performs other related duties as required.

• Knowledge of the principles, practices, and procedures of the executive appointments process.
• Knowledge of Microsoft Word, Excel, and Outlook.
• Ability to determine work priorities and ensure proper completion of work assignments.
• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Ability to understand and apply related rules, regulations, policies, and procedures.
• Ability to work independently.
• Ability to solve problems and make decisions.
• Ability to use tact and exercise good judgment when interacting with Legislators and staff, other agencies, and the public.
• Ability to meet deadlines.
• Ability to maintain confidentiality of sensitive data/information.

• A bachelor’s degree from an accredited college or university with major coursework in accounting, business or public administration, or a related field and three years of professional experience in accounting, auditing, budgeting, human resource, staff development or training, purchasing, research, analysis, program planning and evaluation, or administrative work; or A master’s degree from an accredited college or university in accounting, possession of a Certified Public Accountant (C.P.A.) Certificate, business or public administration can substitute for one year of the required experience.
• Professional experience as described above can substitute on a year-for-year basis for the required college education.

• Preference will be given to applicants who are knowledgeable and familiar with the principles, practices, and procedures of the legislative process and the executive appointments process.

Salary commensurate with experience.

• The Legislature offers a competitive benefits package.

If an accommodation is needed for a disability, please notify Human Resources at .

For assistance, call the People First Service Center at  Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time.

Pursuant to Florida Law, 110.211

F. S., the State of Florida is an EEO employer.