Administrative Assistant​/Associate

Administrative Assistant/Associate, Menil Drawing Institute

Title

Administrative Assistant/Associate, Menil Drawing Institute

Department

Menil Drawing Institute, Curatorial Department

Reports to

Chief Curator, Menil Drawing Institute

Status

Full-time, exempt from overtime

Work location

Onsite

$45,000-$50,000

The Administrative Assistant/Associate, Menil Drawing Institute serves as the administrative point of contact for the Curatorial Department at the Drawing Institute and provides direct administrative support to the Chief Curator, Menil Drawing Institute. The Assistant/Associate manages the Menil Drawing Institute's fellowship program, departmental budgets, curatorial office, and calendar. The Assistant/Associate also helps coordinate acquisition committee meetings, curatorial projects such as exhibitions and publications, and events.

The Administrative Assistant/Associate role at the Menil Drawing Institute (MDI) is a three-year appointment, with the possibility of extension.

Assist and support the Chief Curator with basic administration, including task and schedule management, correspondence, filing, expense report reconciliation, presentation preparation, photocopying, managing incoming/outgoing mail, invoicing, and general office tasks.

Assist the Chief Curator, Associate Curator, and Assistant Curator with all aspects of exhibition administration, including correspondence, travel arrangements, database and checklist development, and publication image management.

Serve as the administrative liaison to and help prepare for quarterly Collections Committee meetings, including acquisition justifications, Committee correspondence, and presentations. Compile the Collections Committee materials packet, as well as the Collections Committee Report and the Curatorial Report for the Board of Trustees meeting materials. Draft Accession Letters for living artists.

Assist with expanding access to the drawing collection by ensuring object images and descriptions are uploaded to the website.

Assist with compiling the Menil Drawing Institute Annual Report and help prepare the annual meeting for the Menil Drawing Institute Committee.

Manage the administration of the MDI fellowship program, overseeing and organizing the fellowship program's promotional materials, applications, scholars' bungalow, and onboarding activities, and serving as fellows' administrative point of contact while in residence.

Manage departmental finances, from drafting the MDI Curatorial budget with the MDI curators to reconciling expenditures and closely monitoring departmental spending.

Manage the MDI calendar (schedule meetings, tours, classes, and room usage) and help prepare meeting agendas.

Prepare art move requests for tours and events as needed.

Manage the curatorial office, including ordering office supplies, furniture, and office equipment and assisting with the implementation of organizational systems and workflows.

Support the planning and execution of the Drawing Institute's seminars, study days, and symposia, and other public programs as needed.

Assist with exhibition and acquisition research, as needed.

As needed, proofread and provide basic editing support for articles, essays, gallery guides, wall labels, and publications.

Bachelor's degree, with specialization in art history, preferred, along with administrative experience, preferably in a cultural institution.

Excellent written and verbal communication skills.

Ability to maintain confidentiality and discretion and interact with colleagues and constituents at all levels.

Excellent organizational skills and the ability to prioritize multiple tasks and meet deadlines.

Ability to work independently and be a dependable team player.

Excellent computer skills, including Outlook and PowerPoint. Experience using TMS (The Museum System) and SharePoint is a plus.

A valid driver's license and reliable transportation are required.

The Menil Drawing Institute program was established in 2008 in recognition of drawing’s centrality in the lives of artists and its crucial role in modern and contemporary artistic culture. An…