Academic Administrative Coordinator; Administratative Support Coordinator II

Academic Administrative Coordinator (Administratative Support Coordinator II)

Job no: 561581
Work type: Staff
Location: East Bay
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,367.00 per month to $5,430.00 permonth (Step 1 - Step 12).

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver.
For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online.

Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

About the Position

Please Note:
Review of applications will begin on September 11, 2026.

The Academic Administrative Coordinator for the Graduate School of Education within the College of Letters, Arts, and Social Sciences provides administrative and clerical support to the departments of Educational Leadership, Educational Psychology, and Teacher Education, which serve approximately 750 students across master’s, doctoral degree and credential programs.

This position works closely with the Education department Chairs to support the departments’ faculty and students. The four main functions are: financial transactions and reporting, faculty and student travel, procurement in the Procure-2-Pay system, and scholarships.

The successful candidate must exhibit strong interpersonal communication skills, critical thinking, advanced knowledge of Excel, and the ability to master various software and data systems used by the University. Essential skills in this high-activity environment include the ability to multi-task, problem solve, organize tasks and projects for maximum efficiency while ensuring accuracy, and the ability to work both independently and collaboratively, taking initiative to lead when needed.

Primary duties of this position will be to perform various functions to support the day-to-day operations of the Education departments. This position operates independently on a wide variety of duties requiring sound judgement, initiative, and the ability to handle confidential information with discretion and sensitivity.

Responsibilities

Finance and Procurement - Departments of Educational Leadership, Educational Psychology, and Teacher Education

• Track, manage, and reconcile department budgets within the university financial systems in addition to creating and maintaining internal spreadsheets for the following accounts: department operational, donor, and faculty research funds, faculty professional development, A2E2, and Credential Student Service Center application fee revenue.
• Provide progress reports to department chairs and GSE associate dean, including annual budget allocations.
• Regularly review all financial transactions for accuracy, including chart field values, policy compliance, and resolve identified discrepancies.
• Process expense claims, check requests, honoraria, short-term limited scope agreements, requisitions, purchase orders, and invoices in the Procure-2
  -Pay system, and other budget and financial transactions.
• Procure supplies, equipment, and/or services across multiple systems and funding sources…