Afterschool Administrative Coordinator

Job Location:

1414 WALNUT STREET - BERKELEY, CA 94709

Position Type:
Full Time

Salary Range: $27.00 - $30.00 Hourly

The JCC East Bay values hachnasat orchim (providing a welcoming home) for people of all ages and life stages. Inspired by Jewish values, culture, and tradition, we build relationships, foster learning, and offer accessible pathways to Jewish life through programs for children, teens, families, adults, and older adults. After decades of operating our suite of programs in North Berkeley, we will be opening a new home for East Bay Jewish life in the summer of 2026 in Oakland.

Our new campus will offer programs and activities to spark creativity, nurture identity, and weave together diverse generations, cultures, and organizations—including voices from across global Jewry—into a living tapestry of culture, learning, and kehilla (community) connections. Our future flagship campus in the Rockridge neighborhood will house our administrative offices and our award-winning preschool opening in the fall of 2026, and we will retain after school programs in Berkeley and in several Oakland public schools.

The After school Administrative Coordinator reports directly to the Berkeley After school Director and is a full-time position, working 37.5 hours/week at JCC East Bay in Berkeley. This position is responsible for maintaining a positive environment rooted in Jewish values for all staff and families in the Berkeley After school program. The After school Administrative Coordinator acts in accordance with JCC mission, policies, and procedures to support general day-to-day operations and to provide a nurturing and safe environment.

The After school Administrative Coordinator will also support Summer Camp with enrollment procedures and managing camp operations.

• Manage sign in and sign out systems for all drop offs and pick-ups through Remini school management system; call for students and communicate with parents regarding absences.
• Coordinate with schools and manage attendance to keep track of all students' whereabouts.
• Order supplies for all teachers’ and department needs, and maintain inventory of art, sports, and general supplies.
• Create snack schedule for Berkeley After school.
• Incorporate 2 robust snacks.
• Order, maintain inventory, and oversee all food management with Kosher snacks.
• Support coordination of bussing with Berkeley Unified transportation office, Hop, Skip, Drive, and walking pickups from Berkeley Arts Magnet School.
• Assist in maintaining appropriate staffing levels; administer policies and procedures.
• Order and manage supplies/food/room reservations/facilities needs for all after school special events.
• Support the Camp Director with maintaining snack and materials inventory, coordinating transportation, and other logistics as needed.

• Support preparation for staff training and facilitate some training sessions before school starts and throughout the year.
• Coordinate First Aid, CPR, safety trainings, and certification courses necessary for after school staff.

• Perform independently at a high level in a fast-paced team environment, and manage multiple projects to meet timelines and deadlines.
• Proactive leadership and consensus building skills.
• Goal-oriented and close attention to detail.
• Participate in agency led experiences, including holiday celebrations and community engagement opportunities.
• Other duties as determined.

• 1-2 years of administrative or program operations experience.
• Minimum of 2 years working in a child care setting or educational institution for children in preschool-5th grade.
• Bachelor’s Degree in education or relevant field preferred.
• Experience working in a Jewish nonprofit preferred.
• Knowledge of or commitment to learning about the Jewish community, values, and traditions, and commitment to the mission of the JCC East Bay.
• Strong database management skills, as well as a strong comprehension of Google Docs, Google Sheets, and Office Suite programs.
• Exceptional written and verbal communications.
• Excellent organizational skills; able to see small details…