UNIV- Administrative Coordinator - COM: Healthcare Simulation Center

Job Description Summary

The Medical University of South Carolina College of Medicine invites applications for the position of Administrative Coordinator for the MUSC Healthcare Simulation Center (HSC). The Administrative Coordinator provides leadership for the administrative coordination, scheduling, tracking, and customer-service functions that support simulation-based education and is responsible for helping ensure simulation activities are organized, documented, scheduled, and supported in a consistent, accurate, and service-oriented manner.

This position supports the center through coordination of simulation scheduling, room and resource assignments, development tracking, project documentation, billing reconciliation, outreach support, executive administrative assistance, timekeeping, and supervision of assigned administrative support personnel. The Administrative Coordinator works collaboratively with faculty, facilitators, staff, learners, center leadership, and external partners to help ensure simulation activities are planned and supported efficiently and that related administrative systems remain accurate, responsive, and aligned with operational needs.

The Administrative Coordinator serves as a key administrative and operational support resource within the MUSC HSC and contributes to the continued success of the center as a high-performing, service-oriented, and well-coordinated environment that advances simulation-based education and enterprise collaboration across MUSC.

Reports to the Business Manager, MUSC Healthcare Simulation Center

Works closely with the Director, Medical Director, Educator, Operations Manager, center staff, and academic and clinical partners

Supervises assigned administrative support personnel

Serves as a primary administrative point of contact for current and prospective HSC users

Medical University of South Carolina (MUSC - Univ)

Employee

Classified

CC000982 COM MUSC Healthcare Simulation Center CC

Hourly

University-GEN
07

39,300.

- 66,800.000

40

Coordinate scheduling and assignment of rooms, personnel, simulators, equipment, and related support resources according to the needs of each simulation activity

Manage and maintain the accuracy of simulation scheduling systems and related calendars to support efficient center operations

Support administrative aspects of simulation implementation, including scheduling communication, identification of needed support and training, distribution of pre-course materials, and coordination of evaluation-related processes

Serve as a coordinating lead for weekly operations or planning meetings related to simulation activity readiness as assigned

Create routine and special reports related to activity assignments, work plans, scheduling, and implementation support

Coordinate and document the administrative aspects of simulation activity development, including initial contact, meetings, progress tracking, quality assurance steps, training coordination, and related development activities

Maintain accurate records, project documentation, and workflow tracking for simulation development and implementation using approved platforms and processes

Support communication among center leadership, faculty, facilitators, subject matter experts, and other stakeholders involved in simulation activity development

Track activity status, timelines, and follow-up needs to help ensure activities progress efficiently and documentation remains current

Compile reports and summaries related to simulation development and implementation as requested

Supervise and train assigned administrative support personnel to ensure high-quality customer service, timely distribution of preparatory materials, accurate sign-in support, and completion of evaluation-related processes

Assign and monitor…