Administrative Assistant

Job Category
:
Operations - Administrative

Requisition Number
: ADMIN
003956

• Full-Time
• Hybrid

Showing 1 location

Charlotte, NC 28206, USA

Administrative Assistant

At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.

Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.

Job Summary:

The Administrative Assistant will provide support to the Managing Principal and division in a variety of areas such as Accounting, Marketing, and Operations. This role is dedicated to ensuring smooth execution of priorities, streamlined communication, and proactive management of commitments.

Duties and Responsibilities:

Administrative & Executive Support:

• Assist with scheduling and coordinating meetings for executive leadership.
• Support in drafting agendas, presentations, and meeting minutes.
• Assist with organizing and updating executive calendars and appointment tracking.
• Conduct research and compile data for reports or special projects.
• Assist with office organization and logistics, including supplies and facility needs.
• Coordinate parking validations for team members.

Onboarding Support:

• Coordinate onboarding announcements and internal communications for new hires.
• Assist with planning and scheduling candidate visits, including interview logistics.
• Support in distributing welcome materials for new hires.
• Ensure new hires receive the necessary office setup and access information.

Accounting Support:

• Assist with creating and submitting travel and expense reports for executive leadership.
• Track and organize receipts, approvals, and reconciliation processes.
• Ensure compliance with company policies for expense reporting and documentation.

Operations & Event Coordination:

• Help coordinate office activities, team-building events, and special meetings.
• Assist in planning logistics for conferences, off-site meetings, and leadership gatherings.
• Support travel arrangements and related logistics for executives and visitors.
• Serve as the office Safety Liaison, completing the monthly Health & Safety Checklist and ensuring the Emergency Response Plan remains current and compliant.

Marketing & Communications:

• Support the administration of digital business cards and internal/external communications.
• Hands-on experience in executive administration, operations, and accounting support.
• Exposure to leadership decision-making and office management.
• Professional development through mentorship and real-world project experience.
• Flexible work schedule to accommodate academic commitments.

Qualifications and

Experience:

• Currently enrolled in or recently graduated from a college program in Business Administration, or a related field.
• 3+ years of relevant work experience is required.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, SharePoint) and willingness to learn new platforms.
• A proactive, self-motivated approach with attention to detail.

Preferred Qualifications:

• Experience with data management software or programs.

Location: Charlotte, NC

Schedule: Full-Time

Compensation:

The expected base salary range for this…