Assistant to Chief; DOM; Endocrinology

Location

ST. LOUIS, MO 63110

Scheduled Hours 40

Primary point of contact for the Division Chief, manages administrative tasks, including the Chief’s calendar, coordinating meetings, arranging travel, coordinating faculty recruitment and guest lecturer visits, preparing correspondence, and assisting with grant submissions.

• Plans, prepares, arranges travel, travel schedules (including visas), and agendas for Chief.
• Anticipates and prepares meeting agendas and memos for internal and external communications.
• Carries out logistics for meetings and committees, including scheduling, arranging location, and other meeting details.
• Takes organizes, writes, and distributes minutes of the meetings.
• Manages faculty recruitment visits and interviews including travel, visit, agenda, and meetings.
• Assist with grant reviews, meeting/report preparation, and power point presentation preparation, ensuring compliance and standard internal and external guidelines.
• Coordinates payments for division expenses including departmental social, equipment, travel, and purchase orders, ensuring expenses adhere to departmental, university and/or external grant guidelines.
• Collects, integrates, and summarizes responses to information requests.
• Identifies and follows up on action items.
• Assists with appointment packets.

Job Location /

Working Conditions:

Normal office environment. Ability to travel to various on- and off-campus locations. Physical Effort:
Typically working at desk or table. Repetitive wrist, hand or finger movement. Equipment:
Office equipment.

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:
No specific certification/professional license is required for this position.

Work Experience:

Administrative Office (5 Years)

Skills:

Not Applicable

Driver's License: A driver's license is not required for this position.

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Education:

No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Interpersonal Communication, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Oral Communications, Organizational Savvy, Written Communication

$23.37 - $36.19 / Hourly

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

If you are unable to use our online application system and would like an accommodation, please email Candidate Questions or call the dedicated accommodation inquiry number at  and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or…