Temporary Administrative Assistant, Volunteer Services

Overview

Founded in 1965,
UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs.

It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit (Use the "Apply for this Job" box below)..

Job duties include, but are not limited to:

• Coordinate volunteer assignments, handle check-ins and call-outs, and adjust shift coverage to meet operational needs.

• Respond promptly to incoming phone calls and emails from volunteers, sending regular shift reminders and program updates.

• Process applications, run background checks, collect signed waivers, and schedule new volunteer orientation sessions.

• Create visual flyers and digital outreach content using basic design tools to support recruitment campaigns.

• Update standard operating procedures, track volunteer service hours, and maintain organized digital filing systems.

Required:

• Previous experience in administrative support, customer service, or office administration.

• Exceptional written and verbal communication skills for managing emails, phone calls, and public interactions.

• Proven multi-tasking skills with high accuracy in data entry, scheduling, and file management.

• Professional experience using Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.

• Ability to read, write, and follow written and oral instructions in English.

Preferred:

• Familiarity with volunteer management software.

• Experience using tools like Canva to design promotional flyers and social media graphics.

• Professional fluency in Spanish to support and communicate with local community members.

• Previous experience assisting with operational documentation, manuals, or standard operating procedures.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Pay Rate: $29.40/hour

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

* Misconduct Disclosure Requirement:
As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct;

have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - .php

Temporary Employment

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