Administrative Assistant to School of Religion - St. Peter's Parish - Olney Marylanbd

Administrative Assistant to the School of Religion
- St. Peter's Parish
- Olney Marylanbd

Job Category
:
Religious Ed & Youth Mnst

Requisition Number
: ADMIN
003160

• Posted :
  July 27, 2026
• Full-Time
• On-site

Showing 1 location

St. Peter's Church 0207
Olney, MD , USA

The full time SOR Administrative Assistant reports to the DRE and assists in various capacities to facilitate efficient operation of the SOR programs. The likely candidate must be a faithful Catholic, have a ready smile, be proficient in Microsoft Office, be organized, creative, and able to maintain the confidentiality of our families’ information.

Hours: Mondays – Wednesdays, 11am- 7:30pm, Thursday 11am-4:30pm, 30 hours per week., FT.

Also, must be flexible for catechist meetings, retreats, and celebrations of the sacraments.

Receive:

• Telephone calls and follow-up with appropriate action.
• Visitors to SOR and assist as needed or direct to appropriate staff member.
• Respond to front door bell as needed.
• Orders of textbooks, supplies, … and distribute as necessary.
• Mail and distribute to appropriate staff member.

• Parish Soft and Excel family/student and catechist records.
• Flocknote contacts.
• Updated registration forms/sacramental forms/update class lists on Excel.
• Student Attendance records on a weekly basis.
• Organized inventory of all educational materials and office supplies and purchase as needed.
• Financial records for families and send appropriate billing notices when needed.

• New registration and file income receipts.
• Registration of students in Parish Soft and Flocknote.
• Program materials/information packets.
• Class lists and room numbers for catechists.
• Room closets for class with materials.
• Sacrament certificates.
• Sacrament notifications and mail to appropriate parishes.
• Record sacraments in Parish Soft.
• Check requests for SOR.
• Bulk mail as needed.
• Bulletin boards (create two new boards many times during year based on seasons, church feasts, sacraments, or activities in SOR)

• All correspondence, registration forms, sacramental forms, baptismal certificates, attendance records, invoices

• At sacramental retreats and celebrations (set-up and preparations).
• At SOR retreats/training sessions/meetings.
• In ordering food or preparations for SOR events.
• In ordering and distributing educational materials and office supplies for catechists and staff members.
• The DRE and Youth Minister with Saint Peter’s Summer Program as needed.

• Catechists and Families as necessary.
• Update families and catechists of new information or cancellations by Flocknote when necessary.

• Coordinate information pertaining to SOR volunteers in conjunction with Archdiocesan office.
• Maintain and update records of all individuals fingerprinted for SOR program with the Virtus system.

The pay rate for this role is $22.00 per hour

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.