Office/Human Resource Coordinator
Job in
Northern, Floyd County, Kentucky, USA
Listed on 2026-09-01
Listing for:
Hearts of Healing Counseling Services (HOHCS)
Full Time
position Listed on 2026-09-01
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Clerical, Healthcare Administration
Job Description & How to Apply Below
- Supports company operations by maintaining office systems and on boarding and closeout of all personal staff.
- Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
- Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
- Organize all new hire charts and closed out employee charts
- Audit monthly personally charts and ensure documents are obtained that are missing
- Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
- Completes operational requirements by scheduling and assigning employees; following up on work results.
- Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
- Assist with client initial intake forms
- Contributes to team effort by accomplishing related results as needed.
- Receive, direct and relay telephone messages and fax messages
- Direct the general inquiries to the appropriate staff member
- Pick up and deliver the mail
- Print out weekly documentation, quarterly reports and services request and place in mailbox system for signatures
- Take minutes and attendance for staff meetings and conference calls and send to Program Support Specialist, Quality Assurance, and Clinicians
- Maintain an adequate inventory of office supplies, notifying the CEO when items need to be reordered
- Complete weekly spreadsheets for billing and payroll
- Provide word-processing and secretarial support as needed
- Complete new hire background checks to the appropriate documents
- Ensure main areas of the office are neat at all times
- Facilitates quality assurance checks and completes client satisfaction inquiries
- Assists all office administrators with data entry, filing and compiling information for reports
- Other duties as assigned in accordance with daily functions of the agency
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