Executive Assistant & Hospitality Specialist

Executive Assistant & Hospitality Specialist

Job Category
:
Administrative Support

Requisition Number
: EXECU
002028

• Posted :
  August 28, 2026
• Full-Time
• On-site

Showing 1 location

Fischer Family Campus
249 W. Thornhill Dr.
Fort Worth, TX 76115, USA

• Travel Required :
  No

Are you the person executives trust because you consistently deliver, follow through, and sweat the details? Who can coordinate travel, manage logistics, quickly adapt to changing priorities, all while making people feel genuinely cared for? If you’re proactive, people-savvy, and energized by helping others succeed, we’d love to connect.

We’re looking for an Executive Assistant to support the President and Vice President of Catholic Charities Fort Worth. You’ll help keep executives organized and productive while ensuring every interaction with our agency reflects professionalism, warmth, and excellence.

You might be a fit if you are...

• Professional, courteous, and intuitive
• A detail-oriented perfectionist who gets the job done
• Able to juggle multiple priorities without losing focus on execution
• A multitasker who moves with urgency

Service-minded, believing “no task is too small”

What's in it for you?

• Meaningful Relationships, Meaningful Work: You’ll work
  alongside executives, rub elbows with community leaders, and join
  a team of colleagues united around a bold mission to end poverty.
• Be the Person Others Count On: Become a trusted resource
  for leaders and guests by creating seamless experiences and
  ensuring important details never fall through the cracks.
• Competitive Salary: The role offers a starting pay rate of $30/hr,
  along with comprehensive benefits, robust paid time off, and more.

Top Accountabilities

• Executive Hospitality & Meeting Support
• Executive Office Operations
• Calendar, Travel & Logistics Coordination
• Executive Support Services
• Senior Leadership Team Operations & Integration

What will you be doing in your role?

Executive Hospitality & Meeting Support

• Deliver a professional, welcoming, and seamless meeting experience for senior team, board members, and guests.
• Coordinate meeting room setup, refreshments, catering, and hospitality needs.
• Manage room readiness, technology checks, and printed materials for meetings.
• Support meeting execution and post-meeting cleanup and room reset activities.
• Maintain executive conference spaces to ensure a polished experience for guests and stakeholders.

Executive Office Operations

• Support the efficient day-to-day operation of the CEO Office(President & Vice President) through administrative excellence and attention to detail.
• Process incoming and outgoing mail, packages, and deliveries to the CEO Office(President & Vice President).
• Coordinate printing, copying, binding, and distribution of printed materials for the CEO Office(President & Vice President).
• Maintain executive office supplies, hospitality inventory, and ordering needs.
• Maintain and organize digital and physical records, files, and documents in accordance withCCFW processes and procedures.

Calendar, Travel & Logistics Coordination

• Coordinate all travel for the President and Vice President, including booking flights, hotels, and ground transportation; preparing detailed travel itineraries; and ensuring President and Vice President are fully prepped for all onsite commitments.
• Schedule meetings and appointments according to established priorities and direction from Vice President and Executive Operations Manager.
• Coordinate meetinglogisticsincluding room reservations and technology requirements.
• Arrange and communicate travel reservations, confirmations, and itinerary materials.
• Monitor calendar changes and communicate updates to stakeholders as directed by Vice President and Executive Operations Manager.

Executive Support Services

• Provide responsive administrative support that enables executive leaders tooperateefficiently and effectively.
• Manage timesheet approvals, expense reporting, and invoice processing for the CEO/President and Vice President.
• Maintaina high levelof professionalism and confidentiality with sensitive information and executive materials.
• Anticipate routine support needs and proactively resolve administrative issues.
• Work collaboratively with…