Administrative Associate

Sevita is seeking an Administrative Associate to support our home and community-based health services. In this role, you'll coordinate schedules, manage records, and handle daily office tasks that keep care teams organized and responsive. You'll interact with individuals, families, and providers, maintaining accurate documentation and upholding confidentiality. Working in a supportive, inclusive culture, you'll receive training, development opportunities, and a chance to grow your career while helping people of all abilities live more independently.

Responsibilities

• Provide administrative support to care teams and program leaders
• Manage calendars, appointments, and meeting coordination
• Maintain accurate client records and confidential documentation
• Prepare reports, correspondence, and data entry in electronic systems
• Greet and assist clients, families, and visitors professionally
• Respond to calls and emails, routing inquiries appropriately
• Support onboarding and training logistics for new staff
• Coordinate supplies, filing, and general office organization
• Assist with billing, timekeeping, and basic data tracking
• Uphold privacy, compliance, and quality service standards

Required Skills

• Office administration
• Scheduling and calendar management
• Electronic health records/data entry
• Customer service
• Microsoft Office or Google Workspace
• Medical or client documentation management
• Confidential records handling (HIPAA awareness)
• Basic billing or timekeeping
• Written and verbal communication
• Organization and multitasking