Coordinator, Brand Operations

Description

Your Impact:

Administrative Support:

• Maintain the master contact list by updating new associates, role changes, meeting planners, and email distribution lists.

• Proactively review leadership calendars to identify scheduling conflicts and partner with the Brand Operations team to resolve overlaps.

• Publish and maintain brand meeting planners in Outlook based on Business Now, Milestone Meeting schedules, and PDP calendars.

• Maintain current PDP meeting charters and partner with cross-functional operations teams to ensure they accurately reflect the end-to-end operating model.

• Manage the brand dashboard to ensure milestone documentation, meeting materials, and related resources are current and easily accessible.

• Capture meeting notes, document key decisions and action items, and follow up to ensure timely completion.

• Partner closely with Executive Assistants (EAs) to coordinate leadership meeting availability, scheduling, and logistics

Office Support:

• Manage the receipt, tracking, and distribution of product samples between the New York and Columbus offices.

• Coordinate and maintain the whitespace schedule to support overlapping milestones and cross-functional team priorities.

• Submit facilities requests and coordinate room setup needs to support milestone meetings.

• Prepare conference rooms and whitespace areas for meetings, ensuring technology, product samples, store fixtures, and meeting materials are set up and ready, as well as coordinating post-meeting breakdown.

• Partner with the Brand Ops and Design to help maintain an organize efficient work spaces.

• Photograph meeting and milestone setups and compile images into presentation decks for documentation and future reference.

• Support the organization and ongoing maintenance of the Design Closet to improve accessibility, inventory management, and workspace efficiency.