Administrative Coordinator, Academic Affairs - CSULB

Administrative Coordinator, Academic Affairs - Open to CSULB Employees Only

Job no: 561823
Work type: Staff
Location: Long Beach
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Temporary, Full Time

Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campus—one of the largest in the CSU system—serves more than 42,000 students and is known for its commitment to student success, innovation, and impactful academic and research initiatives.

As a member of the CSULB community, you’ll experience a dynamic environment filled with cultural landmarks, collaborative energy, and opportunities to make a meaningful difference.

Work-life balance thrives here. Long Beach blends coastal relaxation with urban vibrancy, offering miles of beaches, year-round sunshine, a thriving arts and food scene, and convenient access to both Los Angeles and Orange County. It’s an ideal place to grow your career while enjoying everything Southern California has to offer.

Join the California State University (CSU) and explore career opportunities that advance student success and strengthen California’s future—offering competitive compensation, comprehensive benefits, and professional growth.

The incumbent serves as the Assistant to the Chief of Operations and provides administrative support and administrative coordination for the Office of the Provost. The incumbent will also provide backup support to the Executive Assistant to the Provost and Assistant to Vice Provost, Academic Planning.

• Provides administrative support to the Chief of Operations. Drafts and prepares agendas, reports, letters, memos, and presentations for university, departmental, and external meetings at the direction of the Chief of Operations.
• Supports administrative functions and provides administrative coordination for the Office of the Provost. Provides backup support to the Executive Assistant to the Provost and Assistant to the Vice Provost for Academic Planning.

Office of the Provost

1.0 time-base, 40 hours per week.

This is a temporary position for one year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

• Hiring Rate:
  The hiring rate is up to $4,367
• CSU Classification Salary Range:
  The CSU Classification Salary Range for this position is $4,367 (Step #1) - $6,362 (Step #20) per month.

To be eligible for full benefits, employees must be appointed at least half-time (.50 FTE) with an appointment lasting more than six months and one day. Benefits eligibility and offerings may vary based on appointment type, classification, and applicable collective bargaining agreement. Eligible employees may have access to a comprehensive benefits package that can include:

• Paid Time Off: Up to 24 vacation days per year (based on employee group and/or length of service), 14 paid holidays, and 12 sick days annually with unlimited accrual.
• Health Coverage: A variety of medical, dental, and vision plans.
• Retirement Plans: Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans.
• Educational Benefits: Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
• Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families.
• Additional Benefits: Wellness programs, professional development opportunities, and insurance options including life, disability, and pet insurance.

Familiarity with CSULB campus policies and procedures. Able to clearly communicate orally and in writing. Working experience in using Excel and Word software. Good interpersonal skills and maintain positive working relationship with campus community. Ability to operate in a variety of organizational structures. Ability to use and quickly…