Manager, Legal & Administrative Operations

Position Location:

Hospital for Special Care
Scheduled Weekly

Hours:

40

Work Shift:

First Shift
Department:
Legal Services

The Manager, Legal & Administrative Operations provides operational and administrative support across key organizational functions, including contract administration, enterprise risk management activities, corporate education and Learning Management System (LMS) administration, and executive support to the Chief Legal Officer (CLO), Vice President of Human Resources (VP HR), and Chief Development Officer (CDO). This position serves as a central point of coordination for contracts, enterprise risk management, corporate education and learning management activities, and related legal and administrative processes, working collaboratively with leaders and departments across the organization.

The role requires a high degree of organization, discretion, independent judgment, attention to detail, and the ability to manage multiple priorities, projects, and diverse work streams simultaneously, including matters involving confidential and sensitive information.

• Legal & Contract Administration – Management of the contract intake process, contract database administration, contract preparation and processing, tracking, and coordination of legal administrative activities.
• Enterprise Risk Management – Coordination and operational support of the organization’s Enterprise Risk Management (ERM) process in collaboration with the Director of Compliance, including tracking, documentation, reporting, and follow-up activities.
• Corporate Education & Learning Management System Administration – Coordination and administration of the organization’s Learning Management System (LMS), including educational assignments, training records, compliance tracking, reporting, and support for organizational learning activities.
• Executive & Administrative Support – High-level administrative and operational support to the Chief Legal Officer (CLO), Vice President of Human Resources (VP HR), and Chief Development Officer (CDO), including management and coordination of cross-functional initiatives, projects, and administrative activities.

• Manage the organization’s contract intake process, including receipt, tracking, routing, and coordination of contracts requiring review and approval.
• Maintain and administer the organization’s contract database and ensure contract records are accurate, complete, and current.
• Monitor key contract dates, renewals, expirations, amendments, and other required actions, and support related reporting and tracking.
• Coordinate with internal stakeholders to facilitate timely contract review, approval, execution, and retention.
• Manage the creation, preparation, routing, and processing of designated contracts and related documentation under the direction of the Chief Legal Officer.
• Support the development and maintenance of standardized contract processes, templates, workflows, and documentation.
• Identify opportunities to streamline and improve legal and contract administration processes.

• Partner with the Director of Compliance in supporting the organization’s Enterprise Risk Management (ERM) process.
• Coordinate the collection, organization, tracking, and maintenance of enterprise risk information, documentation, and records.
• Assist with the preparation of ERM reports, dashboards, meeting materials, and follow-up activities.
• Track identified risk mitigation activities, coordinate required updates with organizational leaders, and support consistent processes for ongoing risk monitoring and reporting.

• Administer the organization’s Learning Management System (LMS) and coordinate related corporate education activities.
• Manage educational assignments and maintain accurate training and completion records.
• Monitor required education and follow up on outstanding or overdue assignments.
• Generate LMS reports and compliance tracking information for leaders and organizational…