Academic Program Analyst

Job no: 561394
Work type: Staff
Location: Channel Islands
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)

Provides departmental administrative and technical support for resource management in the School of Arts & Sciences. Assists in tracking and preparation of department budget estimates, projections, and monthly reconciliation. Tracks budget and expenditures across all funds within each assigned department. Interprets and applies university policies and procedures related to all financial information to ensure compliance with all regulations. Reconciles PCARD statement, collect and analyze budget requests from all departments.

Analyze budgets with allocated Full-Time Equivalent Student (FTES) and Student Faculty Ratio (SFR). Reviews payroll reports for accuracy, including tracking faculty release time. Completes paperwork for adjustments to expenses and payroll with a Journal Entry Transaction (JET/RET), Payroll Entry Transaction (PET). Provides support for faculty awards, including but not limited to Material, Services, Facilities and Technology (MSFT) and Instructional Related Activity (IRA).

Completes all forms electronically and submits them to accounting with the appropriate backup. Monitors and tracks the expenditures in People Soft for accuracy. Makes recommendations to program Chair(s) concerning expenditures and management of program budget.

Works with lead analyst to process all access forms and submissions for onboarding of new employees. Communicates with faculty to ensure funds are coded correctly and expended by corresponding deadlines. Processes all authorizations and provides in-depth analysis of all funds per department. Supports faculty engaged in instruction, advising, research and creative activities, assessment, program development, and grant-related projects. Handles interpersonal interactions at all levels of the university structure involving students, faculty, and staff.

Writes and presents reports and records minutes in support of various committees. Processes a high volume of telephone calls and walk-in visitors and conducts business with a high degree of professionalism, discretion, and confidentiality. Hires, leads work direction, schedules, and evaluates effort of student workers. Administers a range of projects and provides support for the day-to-day administration of academic programs.

Works independently on multiple projects as assigned and uses independent judgment to make decisions, interprets, and applies policies and procedures related to academic programs. Processes faculty travel paperwork and reimbursements, ensuring compliance with applicable regulations governing the University. Performs general office support activities for Chair(s) and faculty within program area(s). Coordinates program meetings. Processes and tracks the key access of student researchers, faculty, and staff.

Responsible and accountable for using information from program chairs and collaborating with program administrative support coordinators to create and maintain the class schedule using the People Soft Student Module. Submits faculty reassigned time for Dean’s approval using appropriate APDB coding.

May serve periodically, as requested by the Chair and/or Manager of Academic Resources.

As assigned by Chair and/or Manager of Academic Resources

General knowledge and skills in the applicable administrative program and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor’s degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

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