College Assistant Student Services - Office of Registrar

College Assistant - (Hourly) Student Services - Office of Registrar

• Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.

• There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as

needed.

• Maximum tenure for any employee in this hourly position is 1040 hours per year.

• Performs routine clerical work; may answer and attend to telephone calls; maintain records,

operate office machines (such as copier), sort and distribute mail, issue keys and identity cards,

act as messenger, and perform related tasks as required.

• Types letters, memoranda, charts, and similar materials.

• Acts as cashier.

• Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.

• Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.

• Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment.

• Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.

• May operate computers, computer software, and other electronic equipment in performing assigned tasks.

College Assistant

Non-exempt

John Jay College of Criminal Justice is a senior college of the City University of New York (CUNY) and an internationally recognized leader in educating for justice. Led by President Karol V. Mason, John Jay is a federally designated Hispanic-serving institution, it is ranked third in the nation in Black student success, and it is a top ten institution for promoting student social mobility.

John Jay is proud to serve a diverse and dynamic student body of 15,000 students that includes nearly fifty percent students who are first in their family to attend college as well as students who are immigrants, from low-income families, or from other historically underrepresented groups in higher education.

A Carnegie designated Research Institution, the College participates in the doctoral programs of the Graduate Center of CUNY, and offers bachelor’s and master’s degrees both in traditional criminal justice-related fields of study as well as in a robust portfolio of liberal arts and sciences programs that highlight themes of justice across the arts, sciences, humanities, and social sciences. The College seeks staff and faculty members who thrive in multicultural academic environments and are committed to access and excellence in higher education.

This is a part-time position. Reporting to Associate Registrar, in addition to the listed general duties, the incumbent’s responsibilities will also include:

• Handle confidential student information with care, adhering strictly to FERPA privacy and compliance regulations.

• Review applications and supporting documents to ensure they are accurate and complete.

• Assist in managing the application processes

• Provide guidance on eligibility criteria, deadlines and institutional policies.

• Track the status of applications and inform applicants about deadlines and missing requirements.

• Prepare and organize applications for monthly committee meetings, ensuring they are complete and accurate.

• Maintain detailed and accurate records of committee decisions and communicate these decisions to students promptly.

• Schedule and attend monthly committee meetings, providing necessary administrative support.

• Ensure that records and documentation meet the accuracy, currency and compliance standards of John Jay College and CUNY.

• Perform data entry tasks and prepare official documents with keen attention to details.

• Act as a liaison between students and the committee, facilitating effective communication and…