Administrative Assistant - Energy

Posting

Title:

Administrative Assistant - Energy
Reports To: Executive Assistant
Location: San Jose, CA
Salary Range: $23.00/hour to $30.00/hour

Final determination of a successful candidate’s starting pay will vary based on a number of factors, including market location and may vary depending on job‑related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs.

Our compensation reflects the cost of labor across several US geographic markets.

Since 1954, Cupertino Electric, Inc. (CEI) has been powered by people who’ve built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. And we've done it with integrity for more than 70 years. We’re problem solvers and innovation seekers. We’re team players and safety fanatics. And we're proud to be part of Quanta Services (PWR:NYSE), North America's largest employer of skilled craft labor.

Because what we do is important, but how wedo it is everything.

Our Energy Division at CEI builds projects from the field to the grid. Whether it’s a solar, battery storage, substation, EV charging, microgrid, or converter station project, our skilled project managers, engineers, and field employees deliver when it matters most.

We are seeking an organized and dynamic Administrative Assistant to provide daily support to our Energy Division. This key team player is vital in ensuring information flow between office, field, vendors, and general contractors.

As an Administrative Assistant, you’ll assist in the coordination of job start and job close, contract routing, tracking PM schedule: set up meetings, travel, and catering, and maintaining job files and controlled forms/logs. Other support responsibilities may include copying, faxing, and scanning, handling important documentation such as proposals, bid presentations, pre‑qualifications, and change orders, and submittals, RFI’s and RFI’s, and work orders.

You have general administrative experience and bring a wide skillset that includes organizational, time management, and project manager skills. Working in a fast‑paced environment and balancing different priorities is second nature to you. You are tech‑savvy with experience in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.

As an Administrative Assistant, you have the chance to learn the nuts and bolts of our industry and build your professional network. You’ll interact with teams across the organization and experience first‑hand how decisions are made and how problems are solved. You get to play a key role in bridging the information flow between our office and field personnel, as well as engaging with vendors and general contractors.

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education: High School Diploma or GED required.

Licensure/

Certifications:

None required.

Experience: Two (2) years of administrative experience required. Experience in the construction industry preferred.

* Applicants must be authorized to work in the United States. This position is not eligible for sponsorship.

CEI is a place where every single person can—and does—have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you’ll go home every day knowing you helped contribute to important work that shapes people’s lives. Our commercial, data center and energy projects may be complex, but our approach is simple.

We build great things and we do it with great people.

The job duties listed are typical examples of work performed by positions…