Administrative Assistant; Production Kitchen) South Bay

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Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more la.org.

This Administrative Assistant (Production Kitchen) assists the Nutrition Supervisor in coordinating office services, such as housekeeping, records control, and special management studies. The Administrative Assistant ensures that the management team is kept apprised of meetings and compliance deadlines, and maintains confidential files. They may coordinate personnel records, facility requirements, and licensing regulations.

• Collaborate to ensure accurate collection of food temperatures and daily transport log information and enter all data promptly
• Answer telephones, refer callers, and distribute messages to respective parties. Schedule appointments and meetings. May oversee services, such as repairs, supplies, mail, and files.
• Monitor food allergy notifications sent by nutrition team and ensure timely notification to kitchen leadership and production staff. Provide support in verifying allergy substitutions are prepared and delivered correctly for children with dietary restrictions.
• Work cooperatively with VOALA Corporate office to coordinate purchasing procurement, accounts payable, and personnel matters.
• Implement program operating practices, such as record-keeping systems, budgetary requirements, and performance standards, and recommend development of new systems or revision of established procedure
• Coordinate collection and preparation of operating reports, such as time-and-attendance records, budget expenditure, and statistical records for performance data.
• Type correspondence, reports, memoranda, proposals, and financial statements. Prepare and maintain file informational and/or operational records.
• Maintain documentation and provide support to Supervisor to ensure inventory and record of food service items, including quantities and specifications.
• Attend meetings and trainings as designated by agency and/or as deemed necessary by Supervisor
• Other duties as may be needed to fulfill program requirements

• Services for this position must be provided on-site. As a result, the position requires incumbents to report to work on-site each day of active employment

Collaborate to ensure accurate collection of food temperatures and daily transport log information and enter all data promptly

Answer telephones, refer callers, and distribute messages to respective parties. Schedule appointments and meetings. May oversee services, such as repairs, supplies, mail, and files

Monitor food allergy notifications sent by nutrition team and ensure timely notification to kitchen leadership and production staff. Provide support in verifying allergy substitutions are prepared and delivered correctly for children with dietary restrictions

Work cooperatively with VOALA Corporate office to coordinate purchasing procurement, accounts payable, and personnel matter

Implement program operating practices, such as record- keeping systems, budgetary requirements, and performance standards, and recommend development of new systems or revision of established procedures

Coordinate collection and preparation of operating reports, such as time-and-attendance records, budget expenditure, and statistical records for performance data

Type correspondence, reports, memoranda, proposals, and financial statements. Prepare and maintain file informational and/or operational records

Maintain documentation and…