Executive Assistant to CAO

POSITION OVERVIEW

We are seeking an experienced Executive Assistant to support a Chief Administrative Officer (CAO) and another senior executive within a growing healthcare organization. The ideal candidate is highly organized, proactive, and resourceful, with strong judgment, attention to detail, and the ability to manage competing priorities. This role serves as a key partner to executive leadership and regularly interacts with department leaders, employees, vendors, and external stakeholders.

Calendar & Meetings

• Manage complex calendars, anticipate scheduling needs, and resolve conflicts.
• Coordinate meetings across teams, locations, and time zones, including leadership meetings, operational reviews, and strategic planning sessions.
• Prepare agendas, presentations, reports, and executive communications.
• Track action items and follow up with stakeholders to ensure timely execution.

Executive Support

• Act as a liaison between executives, department leaders, employees, vendors, and external partners.
• Conduct research and gather information to support executive decision-making and operational initiatives.
• Handle sensitive and confidential information with discretion.
• Prepare and submit expense reports.
• Maintain organized files, contacts, and executive resources.

Process Improvement & Projects

• Utilize Microsoft 365 and other technology tools to improve efficiency.
• Identify opportunities to streamline administrative processes and improve organizational effectiveness.
• Support presentations, leadership events, and special projects from planning through completion.

• High School Diploma or equivalent.
• 5+ years supporting senior executives, preferably in healthcare or other complex organizations.
• Advanced proficiency with Microsoft 365.

• Associate's or Bachelor's degree.
• Experience supporting a Chief Administrative Officer, COO, CEO, or multiple senior leaders.
• Healthcare industry experience.

• Exceptional organization and time management skills.
• Ability to prioritize multiple demands with minimal direction.
• Strong initiative, accountability, and follow-through.
• Excellent written and verbal communication skills.
• Ability to build relationships with executives, department leaders, and stakeholders at all levels.
• Sound judgment, professionalism, and confidentiality.

Saint Louis, MO Preferred