Temporary Executive Assistant​/Commander Support Staff; CSS

Job Details Level: Experienced

Job Location:

ARCADE @ Hawaii - Joint Base Pearl Harbor Hickam, HI 96860

Position Type:
Full Time Salary Range: $75,000.00 - $85,000.00 Salary/year

Location:

Joint Base Pearl Harbor-Hickam (Hickam AFB), HI

Clearance:
Active Top Secret / SCI (Must be willing to take a polygraph)

Schedule:

Full-Time (Core

Hours:

0730 – 1600) this opening is Temporary

We are looking for an experienced Executive Assistant to provide direct daily administrative, scheduling, and protocol support to Squadron leadership at Joint Base Pearl Harbor-Hickam. In this role, you will manage executive calendars, coordinate meetings across secure facilities, support official travel, and process military personnel actions.

• Calendar & Meeting Management:
  Proactively manage and deconflict the Commander’s schedule based on operational priorities; build clear calendar invites with read-aheads and location details.
• Meeting & Event Support:
  Set up VTCs, run presentation slides, track action items/minutes, and coordinate official events (Commander’s Calls, awards, and promotion ceremonies).
• Multi-Network Support:
  Securely handle and transfer administrative materials across classified and unclassified networks (NIPR, SIPR, JWICS).
• Travel & Protocol:
  Serve as the Defense Travel System (DTS) Approving Official (AO) for leadership travel, coordinate RSVPs, and work with security for visit requests.
• Personnel & CSS Administration:
  Process actions using standard Air Force systems (MilPDS, vMPF, ATAAPS, Leave Web, AFPAAS, SharePoint) and serve as a Drug Demand Reduction Trusted Agent.
• Executive Communication:
  Draft, format, and track official correspondence, taskers, and staff packages using clear Bottom Line Up Front (BLUF) standards.

• Clearance:
  Active TS/SCI eligibility (willing to take a polygraph).
• Experience:
  
  5–7 years of executive administrative or Commander Support Staff (CSS) experience supporting Department of Defense (DoD) or U.S. Air Force units.
• Education:
  
  Bachelor’s degree or equivalent combination of education and work experience.
• Technical
  
  Skills:
  
  Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams), SharePoint, and standard DoD/AF personnel systems (DTS, MilPDS, ATAAPS).
• Key
  
  Skills:
  
  High discretion, strong attention to detail, proactive problem-solving, and clear written/verbal communication.