Document Control Manager

Document Control Manager About Us

At Alfa Tech we believe in more than just engineering solutions; we believe in promoting a culture of agility, collaboration, and inclusion. As a leading consulting engineering firm, we provide thoughtful engineering design that is technologically forward thinking, innovative, and environmentally conscious, ensuring that our contribution to our built environment is flexible, sustainable, and lasting across all the market segments we serve.

If you're driven by a passion for engineering, innovation, and making a difference, if you thrive on challenges and adapt quickly to change, and if you are looking to be part of a dynamic team of empowered, smart, energized, professionals, then Alfa Tech is the place for you.

This is a mid-level administrative leadership position that supports project delivery, quality management, compliance, and document control operations. The Document Control Manager’s primary duty is to administer, oversee, and continuously improve document control systems, standards, and compliance processes that directly support project and business operations. This position requires a self-motivated individual with strong organizational, communication, and leadership skills who can exercise discretion and independent judgment regarding document control procedures, issuance readiness, compliance exceptions, corrective actions, and process improvements.

The role will include coordinating with and supporting design team project manager(s), other project administrators, in-house mechanical, electrical, plumbing engineers, outside design team consultants, and contractors' construction site team. The DCM will provide organizational leadership to the design team to ensure project deliverables are properly reviewed, controlled, and issued in accordance with applicable standards and requirements. It is expected that the majority of their time to be dedicated to project related assignments and deliverables.

• Establish, implement, administer, and continuously improve document/data management systems, standards, records management procedures, and related compliance processes.
• Configure, maintain, and govern SharePoint project sites to support controlled document workflows, access standards, version control, and project compliance requirements.
• Manage, enforce, and interpret standards for document collection, distribution, filing, version control, quality review, and controlled issuance to ensure project documentation is complete, accurate, and compliant with project requirements.
• Review contract and construction documents to ensure all internal and external deliverables align with project standards and requirements.
• Identify nonconforming documentation, evaluate alternatives, determine appropriate escalation or resolution paths, and recommend corrective actions on significant document control and compliance matters.
• Oversee and coordinate the development, quality review, and formal issuance of design packages, including drawings, specifications, basis of design documents, reports, and other project documentation.
• Attends and is an active participant in the design and construction project team
• Provide document control training to team
• Review project deliverable and internal meeting calendars, determine applicable documentation requirements, and coordinate timely capture and control of presentation materials and related records.
• Develop and maintain standardized document templates, formats, and reporting tools in Word, Excel, PowerPoint and G-Suite products to support project consistency and compliance with organizational standards. Institute and curate libraries of design deliverable
• Other duties as