Executive Assistant; Executive Assistant to Dean

Department: Dean's Office

Location: Belknap Campus

Time Type: Full time

Worker Type: Regular

Job Req : R109266

Minimum Requirements: Bachelor's degree in a related field and two (2) years of relevant experience or an equivalent combination of education and experience. Grade 5 (Salaried)

The Executive Assistant position will work in close collaboration with the Dean and the leadership team, the Dean’s Executive Assistant will work as a strategic planner and thought partner for the College of Education and Human Development. The position will provide support in the areas of organization, and execution of initiatives and plans into action. This position will be responsible for producing internal communications, planning and managing internal events, and strategically connecting thought partners within the college.

• Coordinate and manage activities for all internal events as assigned.
• Write emails, talking points, video scripts, and other communications for the Dean.
• Assist the Dean in providing leadership and direction for the College’s strategic plans.
• Respond to and meet with key constituents on behalf of the Dean where necessary.
• Maintain oversight for ongoing projects and initiatives in the College to ensure effective progress and according to established deadlines.
• Serve as the principal aide to the Dean, completing briefing and logistics materials.
• Establish priorities and agendas, reports, and other information as needed by the Dean.
• Execute assigned tasks, projects, and duties as required by the Dean.

• Experience in a complex and visible work environment.
• Commitment to CEHD and University values.
• Demonstrated experience successfully managing and a proven track record of responding to people and projects in a timely manner.
• Event management.
• Project management.
• Flexibility to work some nights and weekends.

• Project Management - organized, task-oriented, ability to delegate and follow up.
• Proactive - anticipates and plans for problems before they arise.
• Analytical- evaluating data and other information with the ability to choose the best solution and make recommendations.
• Flexible – ability to change directions as needed for the good of the department or organization.
• Service Excellence – responsive, informs constituents of process, pleasant to work with, educates and provides timely, accurate information.
• Organized – manages time effectively, keeps tasks appropriately prioritized.
• Critical Thinking – ability to think through issues and identify appropriate options.
• Work Ethic – motivated, diligent, industrious, and persistent in the workplace, stays on tasks to completion, works at a fast pace to ensure optimal efficiency.
• Interpersonal – can build effective, strong working relationships with employees, colleagues, management and vendors through trust, communication, and credibility.
• Teamwork – ability to work with others, serve others, help others, lead others, mentor others, take directions from others in the interest of moving process and programs forward to the desired outcome.

Target Compensation Maximum: $72,389.00

Target Compensation Minimum: $48,225.00

Compensation will be commensurate to candidate experience.

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or  accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran…