Administrative Office Assistant Iii

Position Information

Posting Number S-3964

Position Number 37870

Type of Recruitment External

Position Title ADMINISTRATIVE OFFICE ASSISTANT III

Position Summary This position is the key administrative support person for the Office of Curriculum and Instructional Support ( CIS ) and assists with administrative tasks for the Executive Director and CIS unit heads. This role requires a high level of professionalism, accuracy in detail, and the ability to maintain confidentiality. The individual performs a variety of functions requiring decision-making and independence of thought and action.

This position will serve as a liaison with all CMU constituents for CIS and must be conversant in university procedures and policies relating to the unit’s role and functions. This position assists with various meetings and committees where needed. This position requires independence with a high degree of autonomy/responsibility for complex duties that may be broad and varied or narrow and focused.

Required Qualifications

• High school diploma or GED .
• Four years of qualifying experience or a combination of education and experience that equates to four years.
• Experience with Microsoft Word.
• Customer service experience.
• Spreadsheet and/or database experience.
• Organizational skills with strong attention to detail.
• Demonstrated positive interpersonal skills.
• Effective verbal and written communication skills.
• Ability to project a positive attitude.
• Ability to manage multiple projects and meet deadlines with accurate results.
• Ability to compose, proofread and edit correspondence.
• Ability to perform the essential functions of the job.

Preferred Qualifications

• Bachelor’s degree.
• Experience with curricular processes and policies.

Ensures smooth office operations, coordinates master calendar, processes telephone inquiries, and generally handles all the administrative requirements for the Office of Curriculum and Instructional Support.
Exercises independence and judgment in obtaining and providing information relative to a broad range of university activities. Performs complex and varied support/administrative, technical duties, data-gathering, and report writing for CIS unit heads.
Represents CIS to the general public, including receiving and screening calls and reception of all visitors to CIS , and directs appropriately to staff members.
Researches, organizes, prioritizes, prepares, and documents communication (phone calls, e-mail, letters, memos, etc.) for internal/external delivery as related to CIS .
Establishes and maintains various filing and records management systems and maintains departmental shared files.
Schedules meetings and performs necessary preparation for meetings for CIS unit heads as needed, including the preparation of agendas, minutes, and other documents.
Facilitates, and coordinates, inventory, ordering, and purchasing of office supplies and technology equipment for CIS .
Prepares credit card reconciliations and other bookkeeping related duties to support all CIS staff.
Coordinates facilities and maintenance responsibilities to assist all CIS staff.
Coordinates exception leave reporting for CIS .
Monitors multiple sources of curriculum, instructional delivery, and assessment data; compiles reports and assists in analysis.
Assists other CIS leadership team members and committees they facilitate with administrative needs under the direction of the committee chair and/or the Manager, CIS Events & Operations provides administrative support to the Excellence in Teaching Award Committee. Duties include, but are not limited to, taking minutes, disseminating agendas, meeting materials, and minutes to members, and providing other committee support services (e.g., ETAC nomination collection,…