Administrative Assistant

Welcome to Eastern Iowa Community Colleges. We are so glad you are here.

The Administrative Assistant provides administrative, operational, and customer service support to a department, division, program, or campus function. This position coordinates office activities, maintains records, supports budgeting and purchasing processes, schedules meetings and events, prepares correspondence and reports, and serves as a key point of contact for students, employees, and community members.

The Administrative Assistant works independently to prioritize assignments, maintain efficient office operations, support departmental initiatives, and provide exceptional customer service while ensuring confidentiality and accuracy.

This role provides comprehensive administrative, clerical, and operational support to the Dean of Career and Academic Planning and the EICC Student Services Leadership Team. This position serves on-site at the Belmont Campus. Join us to be part of a vibrant academic community where your input can shape future generations of learners! We are committed to fostering an inclusive environment that values innovation, collaboration, and continuous growth.
Excellent benefits package:

• Hourly staff receive paid time off annuallystarting at 10.5 daysof vacation, 12 days sick, 2 days of personal time. In addition to paid holidays off, including a week in December.
• Summer Fridays off – shift rotation for those positions that require daily coverage
• Retirement plans with 9.44% employer contribution ( IPERS or TIAA option), employees contribute 6.29%
• Health, vision, and dental coverage
• Employer paid & voluntary Life insurance
• Employer paid Long Term Disability insurance
• Tuition reimbursement for employees and dependents
• Flexible Spending Account options
• Professional development and education reimbursement benefits
• State employee discounts for cell phones, hotels, museums, etc. Employee Assistance Program

• Associate degree or equivalent combination of education and experience.
• Two years of administrative, office, customer service, or related experience.
• Proficiency with Microsoft Office Suite and standard office technologies.
• Strong organizational, interpersonal, and communication skills.
• Demonstrated ability to manage multiple priorities and maintain confidentiality.

• Experience in higher education or a similarly complex organization.
• Experience supporting budgets, purchasing, records management, or program operations.

• This position operates in a professional office environment and routinely uses standard office equipment including computers, phones, photocopiers, filing cabinets, and fax machines.
• The role requires the ability to lift and move up to 10 pounds occasionally, open and access filing cabinets, and bend, reach, or stand as needed.
• The position requires prolonged periods of sitting at a desk and working on a computer, as well as the ability to perform essential job duties with or without reasonable accommodation.

Salary $19.23/HR - $23.08/HR

• Serves as the primary point of contact for visitors, students, employees, and community members; provides information and directs inquiries appropriately.
• Coordinates daily office operations and administrative activities.
• Schedules meetings, appointments, events, and travel arrangements.
• Prepares correspondence, reports, presentations, spreadsheets, forms, and other business documents.
• Maintains department records, filing systems, and documentation.
• Prepares purchase requisitions, invoices, payment requests, budget transfers, and related documentation.
• Orders office supplies and maintains inventories in accordance with established procedures.
• Assists with departmental projects, initiatives, events, and operational activities.
• Coordinates logistics for meetings, trainings, orientations, workshops, and special events.
• Collects, organizes, and maintains information for reports, audits, compliance activities, and accreditation processes as assigned.
• Assists with data entry, tracking, and reporting responsibilities.
• Provides responsive and professional service…