Rehab Administrative Secretary

Rehab Administrative Secretary - Full Time - 80 hours

Join a team where continuity of care isn't just a goal—it’s how we work. At Whittier Rehabilitation Hospital we're building something special: a high-performing, close-knit therapy team that puts patients first and supports one another every step of the way.

• 1). Performs various duties of the rehabilitation services division.
• a). Provides secretarial support to the Director of Rehabilitation Services as well as the rehabilitation staff including OT, PT, TR, CD, and OP as requested.
• b). Implement and maintain personnel records and calculations of payroll for the rehabilitation services division staff.
• c). Assist in medical record keeping including admission/discharge coordination.
• d). Performs data processing, data base, desk top publishing, word processing and spread sheet applications utilizing personal computers.
• e). Processing of Doctors orders to the rehabilitation services division.
• f). Processes travel reimbursements for rehabilitation services division staff.
• g). Maintains/balances petty cash for rehabilitation services division.
• h). General telephone responsibilities.
• i). Responsible for ordering, maintaining inventory, stocking and pricing all rehabilitation equipment (billable and non-billable items).
• j). Calculate patient equipment purchases from the rehabilitation services division.
• k). Takes meeting minutes for IP Rehab. meetings and hospital wide task forces in which IP rehab. staff is involved, types, files, and distributes to staff.
• l). Assist with new employee orientation to IP Rehab. Department including establishment of employee files, inclusion into disaster listing, and other internal reports.
• m). Maintains licensing, CPR records, reports.
• n). Assist with review, revision of all IP, OP, Policy and Procedure and guideline manuals.
• o). Establish, design and implement forms as requested.
• p). Maintains efficient working environment including functional operation of copiers, printers, PC's.

• 1). Secretarial/medical records training.
• 2). Ability to coordinate multiple systems.
• 3). Intermediate experience with personal computers including a variety of common software packages (i.e., Word for Windows, Corel draw, Lotus, Excel, Visio, etc.).
• 4). Ability to interact with professional/medical staff, patient/families and general public.
• 5). Knowledge of growth and development across the life span.
• 6). Knowledge, experience and competency in dealing with adult rehabilitation and geriatric age group.
• 7). Must be able to work independently with minimum supervision, coordinating multiple tasks.

• 401k
• Paid Vacation, Sick, Holiday
• Medical, Dental Vision insurance
• Life and Disability polices
• Accident, Hospital and Critical Illness policies
• Health Savings Account
• Flexible Spending Account