Special Education Department Secretary, Access Coordinator

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Special Education Department Secretary, Access Coordinator (12 Month)

• Position Type:
  Support/ Secretary
• Date Posted: 9/1/2026
• Location:
  
  Administration

Position:
Special Education Department Secretary, Access Coordinator (12-Month)

Location:

District Administration Building

Pay Information: $18.28 per hour, family benefits provided

Position Summary: The Special Education Department Secretary is responsible for providing administrative support to the Special Education Department in the central office, focusing on the school-based access program

Essential Functions:

• Focus on assisting the Director of Special Education with all aspects of the School-Based Access Program
  • Working through annual reports associated with the Access Program
  • Working closely with the business office on various aspects of payroll
  • Working closely with Special Education Teachers, Therapists, Psychologists, and Nurses submitting documentation for the Access Program
  • Assisting with setting up paraprofessional trainings and scheduling
• Assists with the overall organization, filing, tracking, and management of Special Education Department paperwork
• Answering and directing phone calls
• As a secondary focus, assists with the day-to-day operations of the Special Education Department. This includes but is not limited to:
  • processing IEPs, GIEPs, and related documents using software programs
  • assisting with the management of rosters and summer programming
  • ordering and organizing supplies
  • managing large volumes of student information data entry
  • processing requisitions and purchase orders
  • processing record requests
  • working closely with transportation and managing related forms and documentation
  • managing conference requests
  • assisting with homeschooling paperwork
  • managing district-wide Safety Care Trainings
• Provides coverage for the Butler Area School District mailroom and switchboard as needed
• Other duties as assigned by the Director of Special Education and Assistant Director of Special Education

Minimum Qualifications:

• High school diploma or equivalent
• Prior clerical experience preferred
• Basic computer skills including Microsoft Office, Google Suite, etc

Other Requirements:

• Team player and customer service oriented
• Highly organized
• Ability to prioritize and multitask
• Ability to work with a high degree of confidentiality
• Act 34, 151, and FBI clearances required upon employment

Internal applicants only.

Please note:

Long-Term Substitutes are considered External.