Administrative Services Specialist

Fully performs both standard and non-standard transactions in support of Management Support Services job family. Selects, applies, and explains procedures and practices to identify and resolve discrepancies, research information sources, and document and coordinate results.

• Business Planning
• Budget/Accounting
• Facilities and Equipment Coordination
• Payroll Operations
• Records Management
• Events Planning
• Legal/Contractual Services
• Workers' Compensation Claims
• General Office Management

• Performing a variety of day-to-day transactions independently within assigned functional area(s).
• Ensuring proper classification, storage, retention, and disposal of organizational records.
• Serving as organizational representative/contact for office and personal communication equipment (copiers, fax machines, pagers, and cellular phones, telecommunications equipment, etc.).
• Ensuring/coordinating entry of required data/schedules into various information and business reporting systems.
• Formatting and retrieving standard and non-standard reports from various business systems.
• Identifies and resolves discrepancies found in data used to make business decisions.
• Performing procurement and materials management functions as required by organization including following contractual agreements, requisitioning and receiving goods and services.
• Serving as the coordination point for activities supporting the full range of work in assigned functional areas.
• Providing orientation or training in assigned functional areas.
• May coordinate assigned work activities for the first two levels of work.

• Demonstrated competence at the Administrative Representative level.
• Established experience in PC software applications.
• General experience in plant/organization business systems, standards, and processes.
• Degree, certification or equivalent experience.