Executive Assistant

## Executive Assistant Apply:
Madison, WI:
Full time:
Posted Today:
3228
** Give hope. Give health. Make your mark in the fight against cancer.
** At Accuray, we make a direct and powerful impact on the lives of cancer patients every day — helping them live longer, better lives. But our commitment to innovation offers a truly unique opportunity: the chance to change the fight against cancer — helping to develop, introduce and support new treatment delivery systems and software that will give new hope and new health to cancer patients and cancer survivors around the world.

Accuray develops, manufactures and sells radiotherapy systems for alternative cancer treatments. Our radiation therapy for cancer makes treatment shorter, safer, personalized and more effective, ultimately enabling patients to live longer, better lives.
** Job Description
** This role is hybrid out of the Madison, WI Office, with 3 days onsite.
*
* SUMMARY:

** The Executive Assistant will perform high-level administrative and operational tasks to support executive leaders in a fast-paced global organization.  This role manages complex, fast-moving calendars and travel, anticipates scheduling conflicts, prepares executive-level meeting materials, and ensures all logistics, follow-up actions, and communications are executed with prevision to drive timely outcomes.
** REPORTING TO/DEPARTMENT:
** This role reports to the Executive Assistant to the CEO, and supports assigned executive leaders and business functions.
** ESSENTIAL DUTIES AND RESPONSIBILITIES
*** Provide seamless high-level executive and administrative support to assigned Chief Officers in a fast-paced global organization.
* Manage complex and dynamic calendars, exercising sound judgment to prioritize business demands, resolve conflicts, and anticipate shifting business priorities.
* Coordinate and organize travel arrangements (domestic and international), including agenda development, preparation of briefing materials, logistics, coordination of attendees, detailed itineraries, transportation, accommodations, visas, passports, and travel documentation.
* Serve as a trusted liaison between the executive leadership, customers, partners, and internal stakeholders.
* Coordinate and support leadership meetings, business reviews, customer meetings, conference calls, and strategic planning sessions.
* Generate reports, presentations, and meeting materials to support initiatives.
* Support special projects, initiatives, and time-sensitive priorities such as executive communications, briefing materials, and other requests.
* Track, monitor, and manage action items, deliverables, deadlines, and follow-up activities to ensure timely completion.
* Prepare, review, reconcile, and submit accurate expense reports in accordance with company policies.
* Coordinate meeting-room readiness, including room setup, technology checks, catering, supplies, and post-meeting reset for executive, customer, and employee meetings.
* Handle highly confidential and sensitive information with professionalism, discretion, and sound judgment.
* Additional duties include assuming interim Office Manager duties, serving as the primary point of contact for office support and events at corporate headquarters.
** Leadership and Customer Engagement Support
*** Coordinate customer visits, executive briefings, sales meetings, and leadership events.
* Assist with planning and logistics for customer-facing activities, industry conferences, trade shows, and sales meetings.
* Support cross-functional collaboration with Sales, Marketing, Finance, Operations, Clinical, Service, and Executive Leadership teams.
* Maintain awareness of key commercial priorities and proactively identify opportunities to improve efficiency, communication,…