Administrative Assistant

## Administrative Assistant Apply:
Rockrimmon, Colorado Springs, CO:
Full time:
Posted Today:
REQ-14294
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* Job Title:

** Administrative Assistant
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* Job Description:

***
* The Role:

** Our site in Colorado Springs, Rockrimmon is seeking a Sr Administrative Assistant to serve as a central point of coordination for site operations, workplace services, communications, visitor management, and administrative support functions. This role is responsible for creating and maintaining a professional, organized, and customer-focused work environment while supporting business objectives through project coordination, vendor management, cost-saving initiatives, and site-wide operational excellence.

The position acts as a key resource for employees, visitors, contractors, vendors, and leadership, ensuring consistent execution of facility standards, communication strategies, and employee support services.
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* What You’ll Do:

**** Workplace Operations & Facilities Coordination
*** Manages purchase requisitioning for indirect spend for facility
* Coordinate daily workplace services and site support activities.
* Manage relationships with service providers, including janitorial, beverage, first aid, uniform/gown, mat, and other facility vendors.
* Maintain office supply inventories and replenishment processes.
* Oversee breakroom supply management and support workplace cleanliness standards.
* Manage seating assignments, seating maps, employee nameplates, lockers, and workspace organization initiatives.
* Support conference room readiness, standardization, scheduling logistics, and supply management.
* Maintain evacuation rosters and other site operational records.
* Support restroom and gowning room inspection programs and vendor compliance tracking
** Employee Services & Onboarding
*** Administer employee and contractor badge issuance and access processes.
* Establish and maintain mailboxes and internal mail distribution systems.
* Support onboarding activities for new employees, contractors, and temporary staff.
* Maintain training hub resources and coordinate training-related logistics.
* Provide general administrative support to employees and leadership teams.
** Communications & Employee Engagement
*** Coordinate site-wide communications, newsletters, digital signage, and communication boards.
* Support town halls and employee communication initiatives.
* Ensure workplace communications remain current, accurate, and aligned with organizational messaging.
* Develop and maintain visual displays, informational posters, and presentation materials.
** Visitor & Customer Experience
*** Serve as primary coordinator for visitor and customer experiences.
* Coordinate travel, lodging, scheduling, safety briefings, and hospitality arrangements for guests.
* Plan and manage site tours, including PPE requirements, routing, scheduling, and tour guide coordination.
* Support visits from customers, executives, government officials, educational institutions, and other stakeholders.
* Ensure a professional, welcoming, and compliant visitor experience.
** Event Planning & Coordination
*** Serve as site point of contact for event planning and coordination.
* Manage site calendar activities and coordinate internal and external events.
* Coordinate catering services and meeting logistics.
* Support executive meetings, customer visits, grand openings, and special events.
** Reporting, Analysis & Continuous Improvement
*** Generate attendance reports and other operational metrics.
* Perform monthly data collection and analysis related to waste and recycling programs.
* Work with vendors to validate and reconcile operational data.
* Lead or coordinate indirect cost-savings and cost-avoidance initiatives.
* Identify opportunities to improve workplace services, efficiency, and employee experience.
* Support 5S and workplace organization standards throughout non-production areas.
** Project Management
*** Coordinate cross-functional workplace and facilities projects
* Manage implementation activities related to workplace improvements and operational initiatives.
* Track project milestones, schedules, stakeholders, and outcomes.
* Partner with internal teams and external vendors to achieve project objectives and business goals.
** What We Seek:
*** HS degree or GED required and 3-5+ years of experience in office management
* Experience coordinating vendors and managing multiple priorities simultaneously
* Experience supporting leadership teams and customer-facing activities preferred.
* Prior reception and…