Executive Administrative Assistant - SOF AT&L

Job Category: Administrative Assistant

Requisition Number: EXECU
004951

Contract Type
:
Full-Time

Tampa, FL 33621, USA

ARS has an exciting new opportunity for aExecutive Administrative Assistantinsupport of Special Operations Forces Acquisition, Technology and Logistics’ (SOF AT&L).

This is a full-time opportunity located at Mac Dill AFB, FL

Why Work with us?

Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support.

Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career- driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance.

ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers.

Responsibilities include:

• Management of Program Executive Office email, with executive level messaging, as required. Coordinate and schedule internal/external meetings, conference calls, video teleconferences, and events.
• Manage travel, prepare travel itinerary and provide meeting agendas, as required.
• Provides continuity in executive's absence.
• Excellent Knowledge/Proficiency in TMT, DTS, Microsoft Office products, SharePoint.
• Plan and coordinate administrative functions and provides information, assistance and advice regarding official PEO functions
• Acts as interface with high-level military and governmental visits/matters regarding program on Congressional Oversight.
• Performs all office administrative duties at the O-6 Level to include, travel, manage calendar, schedule meetings, manage phone calls, manage emails, office supplies.
• Conducts data call and workflow tasks in enterprise systems.
• Coordinates setup and execution of video teleconference (VTC) meetings in both open and secure environments.
• Provides continuity in AE executive's absence.
• Other duties as assigned

Qualifications/ Technical Experience Requirements:

Minimum Experience:

• Citizenship:
  
  Must be a US citizen
• Clearance:
  
  Must possess and maintain a TS w/SCI
• Education:
  
  Career-related Associate's Degree
• Years of
  
  Experience:
  
  4 years related executive administrative work experience

Additional

Experience:

• Independent working level knowledge of SOCOM systems for Form 14, Defense Travel System (DTS), Task Management Tool (TMT), Share Point Portal, VTC Procedures, Meeting Scheduler is highly desired.
• Flexibility to temporarily support or backfill Executive Assistant in Acquisition and S&T Executive Office when required.
• Ability to communicate effectively, both oral and written.
• Ability to perform as part of a diverse team.
• Strong working Knowledge of Microsoft (MS) Office Suite software.
• Experience and knowledge of working with executive level internal and external stakeholder organizations is required.
• Experience and knowledge of DoD Acquisition Executive level internal and external stakeholder organizations is highly desired.
• Functional experience as a files and record management specialist at the Executive Level is required.
• Experience as a military files and record management specialist is higly desired.
• Experience in written and verbal protocol at the senior executive level is required.
• Experience in written and verbal protocol at the General Officer / Flag Officer level is highly desired.
• Senior Executive Level Administrative Experience is required. Senior Non-commissioned Officer who has…