Administrative Asst., Events & Hospitality

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Part Time BE Elsah, IL, US

Salary Range: $21.44 To $24.43 Annually

Title: Administrative Assistant, Events & Hospitality

Department/Location :
Elsah

Position Type : 30 hours/week, 10 months (39-weeks with 9 weeks off)

Summary

The Administrative Assistant provides customer service, administrative, and operational support for the Events & Hospitality team. Responsibilities include managing guest house reservations and guest communications, maintaining schedules and records, supporting billing and expense tracking, and assisting with event logistics. As a front-facing representative of the College, this position regularly interacts with trustees, senior leaders, donors, alumni, prospective students and families, and other distinguished guests, requiring exceptional professionalism, customer service, diplomacy, discretion, and confidentiality.

The role also helps ensure guest house readiness through supply management, facility coordination, and light housekeeping duties. Success in this position requires strong organizational skills, attention to detail, sound judgment, and flexibility to support events and hospitality operations during evenings, weekends, and peak campus events.

Who We Are

At our award-winning Early Childhood through grade 12 Principia School in St. Louis, Missouri, and top-ranked Principia College in Elsah, Illinois, Principia faculty and staff make up a close-knit community of educators, coaches, and professionals taking a distinct approach to education—blending academic excellence with Christian Science-based character education. Principia’s team of over 500 employees supports not only Principia School and Principia College, but also a worldwide network of alumni and friends.

At Principia College, our globally-focused curriculum honors diverse perspectives and develops creative changemakers who use their academic skills for good in service to themselves, their communities, and the world. In-depth study meets real-world experience through study abroad programs, internships, capstone projects, and a robust slate of student activities, including a world-renowned mediation team, top-ranked solar car team, and the nation’s oldest student-run public affairs conference.

Principia employees are part of an engaging academic community preparing students to be tomorrow’s leaders, thinkers, and changemakers. We strive to create a collaborative and inclusive environment where everyone feels they belong and are valued.

Primary Responsibilities

• Serves as the primary administrative and hospitality contact for the Principia Guest House, providing exceptional customer service and professional support to guests and constituents. Exercises sound judgment, diplomacy, discretion, and confidentiality while interacting with trustees, senior leaders, alumni, donors, prospective students and families, visiting dignitaries, and other distinguished guests
• Coordinates and supports the daily operations of the Principia Guest House, including managing reservations, guest communications, confirmations, payments, check-in/check-out processes, occupancy records, and scheduling systems
• Ensures guest house readiness through coordination with housekeeping and facilities, purchasing and replenishing supplies, and assisting with light housekeeping, laundry, and general upkeep to maintain a welcoming and professional guest experience
• Anticipates guest and stakeholder needs, proactively resolving issues and ensuring a positive experience that reflects Principia's standards of hospitality and service
• Provides administrative…