Education Administrative Assistant II Job Northern Kentucky USA,Administrative/Clerical

80 Lower College Road, Kingston, RI 02881

Higher Education Administrative Assistant II

Position Information

Posting Number

Posting Number CS02309

Job Title

Job Title Higher Education Administrative Assistant II

Position Number

Position Number 4665

FTE

FLSA

Pay Rate

Salary Range

Salary Range $48,771 - $53,059

Pay Grade Level Grade 315

Position Type

Union

Union ESP-URI/NEARI (Educational Support Professionals)

Status

Status Calendar Year, Full-time, Permanent

Restriction or Limitation Reason

End Date of Restriction or Limitation

Department Information

Department

Department Dean Arts & Sciences

Contact(s)

Jenna Visinho
Specialist, Talent Acquisition
Office of Human Resource Administration
80 Lower College Road
Kingston, RI 02881

Contact Phone/Extension

Contact Email

Physical Demands

Campus Location

Campus Location Kingston

Building(s)

Kingston Campus – Chafee Hall

Grant Funded

Duties and Responsibilities

To perform higher level administrative support functions in an academic department or departments.
To assist in answering requests and providing information related to programs and services within an educational environment utilizing college enterprise software systems with common business applications, and a wide variety of computer applications including word processing, spreadsheets and other contemporary office software.
To serve as a lead administrative worker in in an academic department or departments. To provide administrative support for finance and budgetary functions.
To produce and present detailed reports on departmental key performance indicators. To develop and maintain policies and procedures for the academic department(s).
To coordinate with faculty within the academic department to arrange for any special services required by students, such as referrals for tutoring, disability services, Writing Center, English as a Second Language programs, or Career Development.
To prepare informational and statistical academic reports incorporating information from the data management system to track grade point averages, grades, academic probation, etc.
To create and manipulate queries within the college’s enterprise software system to produce reports and documents such as class rosters, academic transcripts, facility load reports, and others.
To make classroom reservations utilizing the college’s event management computer system.
To convey pertinent information to faculty, staff, students and visitors as it relates to a wide range of policies and procedures of the college.
To process student add/drop course requests.
To coordinate office schedules for work study students within an academic department.
To enter hours worked for the biweekly work study student payroll for the academic department.
To maintain electronic and/or paper records for the academic department.
To answer in-person, telephone or email inquiries for the academic department and respond appropriately.
To convey information to students regarding course offerings, courses of study and academic policies and services.
To schedule faculty advising appointments for students, as well as other events for the academic department chair and faculty. To maintain and requisition department supplies utilizing the college’s enterprise software system in compliance with college and state purchasing protocols.
To perform routine maintenance of office machinery and equipment.
To do related work as required.

Required Qualifications

KNOWLEDGE , SKILLS AND CAPACITIES :

The ability to integrate information from one type of application package to another; the ability to effectively communicate information to all interested parties within a higher education setting; skills in organizing and multi-tasking; strong written and verbal communication skills; a familiarity with spreadsheets,…