Office Operations Coordinator

Job Category
:
Operations - Administrative

Requisition Number
: OFFIC
003940

• Posted :
  August 26, 2026
• Full-Time
• On-site

Showing 1 location

Tustin, CA 92780, USA

Office Operations Coordinator

At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.

Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.

Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.

Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.

The Office Operations Coordinator provides administrative, operational, and project support to help ensure the efficient day-to-day functioning of the Tustin office. This role serves as a key resource for office operations, project administration, proposal support, and leadership coordination while helping maintain organized and effective business practices across the office.

What makes this role unique is the opportunity to work across many aspects of the business. The Office Operations Coordinator will collaborate closely with project teams, accounting, business development, and office leadership while helping ensure the office operates efficiently and team members have the support they need to be successful. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced professional services environment.

Office Operations & Administrative Support

• Coordinate day-to-day office operations to maintain an efficient and professional work environment.
• Manage office vendors, service providers, supplies, and facility-related needs.
• Coordinate workspace setup, office access, equipment requests, and first-day office logistics for new team members in partnership with Human Resources and hiring managers.
• Serve as a welcoming on-site resource for team members and visitors, helping to foster a positive office experience.
• Coordinate office meetings, events, training sessions, and team activities.
• Maintain office records, files, and administrative procedures.
• Provide administrative and organizational support to office leadership, including meeting scheduling, document preparation, and special projects.

Project Administration Support

• Assist project teams with document control and project-related administrative activities.
• Support the preparation, distribution, and tracking of project documents, including RFIs, submittals, meeting minutes, and action items.
• Ma…