Administrative Coordinator - Arts and Sciences

Location

ST. LOUIS, MO 63130

37.5

This staff member is the first contact for all visitors, faculty, students and staff in the Department of Statistics and Data Science’s main office and is responsible for making the front office run in an efficient and friendly manner. This staff member will provide general administrative support for the entire department.

• Provide comprehensive administrative support to ensure the efficient operation of the administrative office and entire department.
• This includes managing the department calendar, scheduling meetings, assisting callers and visitors, typing correspondence, and maintaining files.
• Distribute mail, order supplies, furniture and equipment.
• First point of contact for all vendor relationships within the department.
• Manage and maintain effective communication with vendors and university partners like Procurement and Accounts Payable.
• Facilitate the initiation of new contracts and ensure prompt resolution of all issues that arise.
• Manage the Statistics and Data Science Department website (including updating lists of department faculty, graduate students, visitors, and staff, as well as updating the lists of seminar talks), update graduate and undergraduate pages, and write updates on department activities.
• Responsible for coordinating department events (i.e. awards ceremonies, seminars, and conferences) including reserving rooms, creating flyers, sending event reminders to various distribution lists, ordering food and pre/post clean up services.
• Schedule classrooms for all department events and temporary offices for visitors.
• Coordinate routine building repairs, maintenance, cleaning, ordering of keys, equipment servicing, etc.
• Manage departmental email accounts by responding to general inquiries.
• Assist Chair and Faculty Search Committees with searches for postdoctoral lecturers and tenure-track faculty; post the positions and job advertisements on various recruitment sites and portals; compile materials for Affi…
• Perform basic data entry such as invoices and purchase orders; track purchases/receipts and process for payment.
• Performs other duties as assigned.

Job Location /

Working Conditions:

Normal office environment. Ability to travel to various on- and off-campus locations.

Physical Effort:
Typically working at desk or table. Repetitive wrist, hand or finger movement. Occasional lifting (25 lbs. or less).

Equipment:
Office equipment.

• Education:
  
  High school diploma or equivalent high school certification or combination of education and/or experience.
• Certifications/Professional Licenses:
  No specific certification/professional license is required for this position.
• Work Experience:
  
  Administrative (2 Years)
• Skills:
  
  Not Applicable
• Driver's License: A driver's license is not required for this position.

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

• Education:
  
  Bachelor's degree
• Certifications/Professional Licenses:
  No additional certification/professional licenses unless stated elsewhere in the job posting.
• Work Experience:
  
  No additional work experience unless stated elsewhere in the job posting.
• Skills:
  
  Computer Applications, Computer Literacy, Detail-Oriented, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Organizing, Software Program
• Software Program Grade G07-H
• Salary Range $19.29 - $29.91 / Hourly

• Personal Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• Family We offer 4 weeks of caregiver leave to bond with your new child.
• Family care resources are also available for your continued childcare needs.
• Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family,…