Administrative Assistant III

Description

Under direct supervision, the Administrative Assistant I performs routine to moderately complex parish-based clerical and front office duties and provides administrative support to the Pastor or other department leaders. This position supports daily office operations by assisting with scheduling, correspondence, recordkeeping, and general office tasks. Responsibilities vary by parish or departmental assignment.

The Diocese of Orlando four core values lay the foundation for the work performed by employees:

The duties and functions outlined herein are representative of the types of tasks performed within this classification. They are not listed in any order of importance. The omission of specific duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this role. Other duties may be required and assigned.

• Performs advanced administrative and clerical duties with minimal supervision; may provide support to multiple departments as needed.
• Coordinates and manages calendars, meetings, and appointments for parish leadership and staff.
• Prepares, edits, and formats correspondence, reports, presentations, and other documents.
• Coordinates meetings, including scheduling, preparation of materials, and logistical arrangements.
• Responds to internal and external inquiries in a timely, accurate, and professional manner, exercising sound judgment.
• Develops and maintains organized filing systems and records in accordance with established procedures.
• Coordinates administrative processes and assists in maintaining efficient office operations.
• Opens, prioritizes, and routes correspondence and communications appropriately.
• Assists in coordinating activities of other clerical staff or volunteers, as assigned.
• Maintains confidentiality of sensitive information and exercises discretion in all areas of responsibility.
• Professionally communicates and interacts with staff, volunteers, parishioners, and diocesan offices.
• Attends required meetings and gatherings.
• Monitors assigned tasks and follows through to ensure timely completion.
• Performs all other duties as assigned.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.

High school diploma or equivalent required, supplemented by six (6) or more years of progressively responsible experience in an office or administrative environment. Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook, required.

• Strong organizational and interpersonal skills with a high level of attention to detail.
• Ability to perform complex clerical and administrative tasks with accuracy and efficiency.
• Ability to work independently with minimal…