Administrative Assistant

Job Title:

Office Support (Construction Experience Preferred)

Location: Ocean, NJ
Job Type: Full-Time
Schedule: Regular Office Hours
Salary: Competitive / Commensurate with experience

We are seeking a detail oriented Office Support specialist to assist our project managers and superintendents with daily administrative tasks. The ideal candidate will handle documentation, vendor communications, and project tracking to ensure smooth workflow across multiple construction projects.

• Support project managers and superintendents with day to day administrative tasks.
• Process purchase orders, subcontractor invoices, and vendor communications.
• Maintain project files, permits, contracts, and change orders.
• Assist with scheduling, RFIs, and submittal tracking.
• Answer phones, manage correspondence, and greet clients and vendors.

• Familiarity with construction terminology and workflow strongly preferred.
• Experience with construction software like Buildertrend, Procore, or Quick Books is a plus.
• Highly organized and detail oriented.
• Comfortable juggling multiple projects and priorities at once.

• A collaborative and supportive office environment.
• Opportunity to work closely with experienced project leaders.
• Competitive compensation package.