Office Administrative Supervisor

CPV Fairview
2862 William Penn Ave
Johnstown, PA 15909, USA

CPV Fairview
2862 William Penn Ave
Johnstown, PA 15909, USA

• Pay or shift range: $82,000 USD to $85,000 USD
  The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

The Fairview Energy Center is among the world's most advanced natural gas combined cycle power plants. It features GE's Frame 7HA.02 Gas Turbines in conjunction with a GE Steam Turbine. In 2020, the facility received recognition as Power Magazine's Top U.S. Facility. Situated approximately 8 miles north of Johnstown and 87 miles east of Pittsburgh, the plant is nestled in the Laurel Highlands, known for its hardwood forests, pristine trout streams, and thriving whitetail deer population.

Opportunity Summary

The Administrative Supervisor supports site-wide administrative operations by overseeing daily activities, ensuring accurate record-keeping, efficient procurement, and compliance with NAES policies. Reporting to the Plant Manager, this role provides essential support in financial and operational reporting, employee functions, and coordination of HR tasks such as payroll, onboarding, and benefits administration. The Administrative Supervisor also helps maintain compliance in inventory control, audits, and Fitness for Duty requirements, contributing to smooth, organized site operations.

Your scope of responsibility as Administrative Supervisor includes the following primary functions:

Administrative

• Direct and coordinate site administrative functions to support efficient and effective plant operations.
• Administer site computer, telephone, cell phone, office system, and related administrative accounts.
• Facilitate the effective utilization and administration of the computerized maintenance management system (CMMS).
• Maintain plant administrative and business records, vendor information, and other required documentation, ensuring records are accurate, organized, and appropriately maintained.
• Procure and maintain adequate office, facility, and other administrative supplies necessary to support plant operations.
• Oversee the janitorial services provider and help ensure the Administration and Control Room buildings are maintained in a clean and professional condition.
• Administer the site clothing allowance program and facilitate charitable contributions with the Plant Manager and outside organizations.
• Fully support and participate in NAES Safety and Regulatory Compliance Programs.

Accounting

• Administer purchasing and accounts payable activities, including reviewing purchase requisitions and purchase orders, tracking receipt of materials and invoices, verifying vendor statements, processing invoices for payment, and reconciling monthly credit card charges and statements.
• Prepare and maintain accounts receivable, inventory, and other required financial and administrative reports.
• Assist with preparation of the annual budget and monthly and annual reports, and help the Plant Manager monitor and track the site operating budget.
• Process employee payroll and complete payroll reporting in accordance with Corporate Accounting procedures.

Human Resources

• Partner with Corporate Human Resources to address employee-related matters and facilitate benefits administration, Fitness-for-Duty testing, and other HR requirements for plant personnel.
• Prepare and maintain time and attendance records, employee status reports, and other required employee documentation while safeguarding the confidentiality of employee, payroll, financial, and other sensitive business information.

Additional human resources, administrative, and accounting functions as assigned by Plant…