Office Services Coordinator

Office Services Coordinator

Location:

Fairview, OR (On-Site) Department:
Operations

Reports To:

Production Manager Compensation: $24-$26/hour Status:
Full-Time, Non-Exempt

At AGC Heat Transfer, we're looking for an organized, proactive, and customer-focused professional to join our team as an Office Services Coordinator.

In this role, you'll be the central point of support for our Fairview facility, helping keep daily operations running smoothly while partnering with employees, managers, customers, vendors, and visitors.

AGC Heat Transfer is North America's leading manufacturer of sanitary plate heat exchangers used in food, beverage, dairy, and other sanitary processing industries. With locations across Oregon, Virginia, Wisconsin, and Texas, we combine engineering expertise, innovative manufacturing, and exceptional customer service to deliver industry-leading solutions.

At AGC, people matter. We foster a culture built on:

• Integrity and trust
• Teamwork and accountability
• Continuous improvement
• Customer focus
• Innovation and problem-solving
• Respect for people and the environment

When you join AGC, you're not just filling a role. You're becoming part of a team that values your contributions and supports your growth.

As the Office Services Coordinator, you'll serve as a key operational partner supporting office administration, communication, scheduling, workplace services, and departmental coordination.

• Manage day-to-day office operations and administrative services
• Coordinate mail distribution, supply inventory, and office resources
• Support scanning, copying, filing, and document management activities
• Assist with basic facility coordination and workplace organization
• Welcome and assist visitors, customers, vendors, and contractors
• Help maintain a professional, organized, and efficient work environment

• Provide meeting support, including agendas, meeting minutes, and action-item tracking
• Review incoming sales orders for accuracy and completeness
• Monitor calendars, schedules, and office commitments
• Support managers and supervisors with administrative projects and documentation
• Coordinate communication across AGC locations and departments
• Assist with company events, announcements, and employee communications

• Serve as a liaison between management and facility compliance activities
• Help ensure critical deadlines, certifications, and compliance requirements are met
• Track and follow up on key administrative deliverables
• Support special projects and operational initiatives as needed

You're someone who enjoys helping others, staying organized, and keeping multiple priorities moving forward at once.

• Highly organized and detail-oriented
• A strong communicator with excellent customer service skills
• Professional, dependable, and approachable
• Comfortable working independently and as part of a team
• Adaptable and able to manage changing priorities
• Committed to confidentiality and professionalism

• 1-2 years of administrative, office support, receptionist, or coordinator experience
• High School Diploma or GED
• Proficiency with Microsoft Office Suite, including:
  • Outlook
  • Word
  • Excel
  • Power Point
  • Teams
• Experience working with office equipment such as printers, scanners, and postage systems
• Strong verbal and written communication skills
• Experience handling multi-line phone systems and directing inquiries appropriately
• Ability to prioritize tasks and manage multiple responsibilities

• Post-secondary education
• Experience supporting operations, manufacturing, engineering, or production environments