GME Program Administrator

** GME Program Administrator
** The University of Miami/UHealth Department of Surgery has an exciting opportunity for a Full Time GME Program Administrator to work in Miami.
** Core

Job Summary:

** The GME Program Administrator oversees and coordinates the daily operations of assigned medical residency or fellowship program(s). The GME Program Administrator supports the program director(s) and residents/fellows by ensuring all administrative tasks are performed to standard to maintain compliance with Accreditation Council for Medical Education (ACGME) requirements. The incumbent establishes relationships with stakeholders to ensure a high level of service delivery.
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* Core Responsibilities:

*** Manage daily administrative operations for one or more medical residency or fellowship programs.
* Assists the Program Director(s) (PD) and/or Associate Program Director(s) in developing and maintaining the educational quality of the training programs and ensuring compliance with ACGME accreditation standards and other regulatory requirements.
* Coordinates recruitment efforts and ensures compliance with requirements of the National Resident Matching Program (NRMP) Match process, to include scheduling of interviews, updating marketing material, and tracking candidates.
* Acts as a liaison for faculty, lecturers, and internal and external stakeholders.
* Assists in the preparation of letters of agreement with affiliated programs.
* Maintains knowledge of current medical licensure requirements, immigration policies, ACGME accreditation, and institutional requirements.
* Maintains learning materials including books, journals, computers, CD-ROM's, and other audio-visual materials.
* Ensures the resident management system for the programs is maintained, including updating resident demographic data and resident/fellow schedules, importing program and rotation goals and objectives, tracking conference attendance and vacation/leave schedules, and ensuring timely completion of duty hours reports.
* Ensures program information is updated in the Electronic Residency Application Service (ERAS).
* Ensures reports are submitted as required by the ACGME, the Graduate Medical Education Committee (GMEC), and other internal/external stakeholders.
* Collaborates in the development and implementation of operational policies, procedures, and standards.
* Adheres to University and unit-level policies and procedures and safeguards University assets.
** Department Specific Functions:
*** Oversee the day-to-day operations of the residency/fellowship program.
* Communicate with GME constituents (GME Office, department, faculty, residents/fellows, ACGME, ABMS specialty board) on a regular basis or as needed.
* Advise residents/fellows on policies and procedures, including the Residency/Fellowship Position Appointment (RPA/FPA) which outline the terms of resident/fellow appointments, and consult with the GME Office as needed.
* Administer the New Innovations Residency Management System for the program, including maintaining resident/fellow demographics data; resident/fellow schedules, importing program and rotation goals and objectives; conferences attendance tracking; and ensuring timely completion of duty hour reports.
* Ensure residents/fellows submit case/procedure log data in appropriate systems as required by the RRC (ADS, New Innovations, other).
* Advise and consult on issues or inquiries from residents/fellows, faculty, staff and department chairs.
* Manage confidential and critical materials, issues and communications. Act as liaison between the Director, Program Coordinators, Program Directors and a full range of internal and external offices and individuals.
* Ensures adherence to the program’s policies regarding duty hours and…