Project Coordinator

SitelogIQ is a rapidly growing engineering and construction company focused on making buildings better. We provide planning, design, and management solutions for organizations that want efficient and sustainable building environments that are healthier and safer for their occupants.

Our Project Coordinator
will be an in-office role working out of our West Business Unit
, located in Sacramento, CA
. As a Project Coordinator at SitelogIQ
, you'll play a key role in supporting the successful delivery of energy, infrastructure, and construction projects that improve schools, healthcare facilities, and communities. Working alongside Project Managers, engineers, subcontractors, and clients, you'll help keep projects organized, compliant, and moving forward from kickoff through closeout. This is an excellent opportunity for a detail-oriented professional who enjoys solving problems, coordinating multiple priorities, and wants to build a career in project management, construction operations, or the energy services industry.

Target Hourly: $28/hour - $34/hour+ depending on experience

• Represent SitelogIQ (SIQ) professionally and with utmost courtesy, precision, positivity, respect, and attention to detail when engaging with clients, subcontractors, and vendors.
• Demonstrate effective and proactive communication skills, fostering clear interactions within our internal teams and in our dealings with external customers, vendors, and subcontractors.
• Advocate for the delivery of exceptional customer service.
• Maintain a state of equilibrium when engaging with multiple stakeholders, ensuring that customer expectations are met while working with efficiency and effectiveness.
• Collaborate seamlessly with various SIQ functional teams encompassing operations, business development, and engineering.
• Serve as the primary resource for all team members regarding operational processes and historical information.
• Act as the cohesive force that binds our team together.
• Supply development teams with updated cost of sales information.
• Follow up with subcontractors to provide additional project information and ensure current compliance requirements are documented, including certificates of insurance, bonds, and certified payroll.

• Strictly adhere to regulatory and industry safety standards, following the guidelines outlined in the SafetyIQ Manual, and meticulously document compliance with SafetyIQ and safety training.
• Create development projects in SitelogIQ’s ERP and Construction Management systems, Acumatica and Procore.
• Complete contract exhibits accurately.
• Facilitate project launch meetings and set up initial project documentation, including the transition of development projects to the work-in-progress status in both Acumatica and Procore.
• Create and store Notice to Proceed documentation for Project Managers.
• Procure, obtain, and safely store proof of payment, performance bonds, and insurance.
• Maintain records of preliminary notices.
• Review, organize, store, and retrieve critical documents such as executed contracts, compliance and performance documentation, and offer guidance to team members on effective storage of meeting minutes, proposals, memos, emails, and other forms of correspondence.
• Verify the registration of projects with the Department of Industrial Relations.
• Confirm the receipt and audit of all certified payroll reporting submissions.
• Facilitate document execution, such as prime contracts, subcontracts, or change orders, through Docu Sign.
• Compile, organize, and document all aspects of completion documentation, including certification of completion, product literature, operations and maintenance instructions, training materials, and warranty statements.

• Collect the necessary information…