Safety Associate

Avania is hiring a Safety Associate

Salary Range up to $65,000 + Annual bonus + Benefits

As a Safety Associate at Avania, you will play an important role in supporting safety committee operations through strong coordination, organization, and documentation management. This position is primarily administrative in nature and is focused on helping ensure that committee activities run smoothly, materials are accurate and complete, and required records are maintained in the right place at the right time. You will work closely with internal safety leads, committee members, and sponsor-facing teams to support a range of activities such as meeting scheduling, document circulation, contracting coordination, invoicing, qualification tracking, and follow-up on required deliverables.

For the US role, this position will work especially closely with DMC-related activities and partner closely with the DMC Liaison in day-to-day execution.

This role is well suited to someone who is highly organized, detail-oriented, and comfortable managing a high volume of time-sensitive tasks while maintaining professionalism in interactions with physicians and other stakeholders. With clear processes, growing autonomy over time, and the opportunity to contribute to efficient committee execution from day one, this position offers a strong entry point into safety operations within a clinical research environment.

• Support Clinical Events Committee and, for US-focused responsibilities,
  DMC committee activities through day-to-day administrative coordination and follow-through
• Coordinate logistics for committee operations, including scheduling meetings, polling availability, tracking attendance, and helping confirm whether quorum requirements can be met
• Prepare and distribute meeting materials in advance, such as agendas, presentation packages, draft documents, and supporting information needed by committee members and internal teams
• Assist with committee documentation activities, including collecting signatures, filing completed records in study folders, and ensuring relevant materials are transferred to the TMF at the end of a study
• Help manage onboarding and maintenance activities for committee members, including supporting contract setup with Legal, processing invoicing steps, and tracking required qualifications and requalifications
• Review administrative documentation for completeness and currency, such as checking licenses and other required records through applicable sources and following up when renewals or updates are needed
• Provide structured support on sponsor-facing deliverables by helping populate templates, format documents, and ensure the right information is placed accurately in the right materials for review by senior team members
• Partner closely with safety leads and key collaborators to help manage urgent or time-sensitive requests, including occasional off-hours meeting support or limited weekend email monitoring when committee activities require it