Office Associate II- Office State Auditor

Office of the State Auditor

Office Associate II

Opening Date: 09/16/2026
Closing Date: 10/01/2026

Job Class Code: 6542
Schedule: Monday - Friday 40

Hrs

Grade: 13 (Administrative Services)
Salary Range: $36,883.60 – $53,108.12 (This includes a 2.5% Salary Adjustment)

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

Are you looking for a position to grow your career and add to your skills, expand your knowledge of State Government, and give you the opportunity to collaborate with some of the best minds in the industry? There is no better place to enhance your skills than the Maine Office of the State Auditor!

The Office of the State Auditor provides independent assurance that Maine government is accountable to the people. We examine whether funds are spent legally and properly, and that data and systems are secure. OSA auditors perform their work in accordance with Government Auditing Standards. We are committed to meeting the changing needs of the people in Maine.

The Office Associate II provides comprehensive office and administrative support to the Office of the State Auditor and direct administrative support to the Fiscal Administrator of the Unorganized Territory. The position performs a variety of clerical and administrative functions requiring established knowledge of modern office practices, strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively.

Responsibilities include maintaining and monitoring databases and records; preparing, organizing, and processing correspondence and other administrative documents; monitoring office supplies and equipment; utilizing Microsoft Office Suite applications; and providing day-to-day administrative support to ensure the efficient operation of the offices.

The successful candidate is motivated, dedicated, flexible, highly organized, and detail-oriented, with the demonstrated ability to work independently and effectively under tight deadlines. The position requires exceptional written and verbal communication skills, sound judgment, discretion, and the ability to establish and maintain productive working relationships with internal and external customers.

The Office Associate II must be able to adapt to changing priorities, manage diverse responsibilities, maintain accurate records, and provide professional and responsive administrative support in a fast‑paced office environment.

• Providing administrative support, including scheduling meetings, coordinating calendars, arranging travel and lodging, and responding to requests for information.
• Preparing, formatting, and assisting with the transmission and distribution of professional business correspondence, reports, and official documentation using a variety of communication formats. This includes transmission and distribution of confidential, sensitive information related to audit findings and reports to the Legislature and State Agency Officials.
• Answering telephone calls, greeting visitors, and providing courteous, professional customer service to staff, partners, and the public.
• Preparing and assisting with maintenance of electronic forms, spreadsheets, databases, and other digital resources to support program operations and improve workflow efficiency.
• Assisting with maintenance of electronic and paper filing systems, including archiving, scanning, digitizing, and disposing of records in accordance with records retention requirements.
• Reviewing documents and records to verify accuracy, identify discrepancies, resolve errors, and ensure compliance with established policies and procedures.
• Assisting with the transmission and distribution of professional business…