Administrative Assistant - Ses

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Date:
Sep 18, 2026

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:880725

Agency:
Agency for Health Care Administration

Working Title:

- ADMINISTRATIVE ASSISTANT I - SES

The Agency for Health Care Administration is Florida's chief health policy and planning entity.

The Agency is responsible for administering the Florida Medicaid program, the licensure and regulation of nearly 50,000 health care facilities, and empowering consumers through health care transparency initiatives.

Under the direction of Agency Secretary Shevaun L. Harris, the Agency is focused on advancing Governor DeSantis’ vision for Florida’s health care system to be the most cost-effective, transparent, and high-quality health care system in the nation.

Emphasizing quality in all that we do to improve health outcomes, always putting the individual first.

Supporting initiatives that promote transparency and empower consumers in making well informed healthcare decisions.

Leveraging Florida’s buying power in delivering high-quality care at the lowest cost to taxpayers.

This position is exempt under confidentiality in accordance with F.S. 110.205 (2)(w).

This position is in the Office of the Inspector General's (OIG) and as such performs duties that relate to collective bargaining and personnel issues.

In carrying out the duties of this position, the incumbent is expected at all times to abide by the agency’s standards of conduct, as well as any and all agency policies and procedures applicable to performing the duties of this position.

A good attendance record is essential for any individual in this position as the work involved occurs daily and is time sensitive.

The individual in this position is expected to report to work daily and on time.

The employee in this position performs administrative work for OIG Internal Audit.

The work requires a high degree of initiative, independence, judgment, accuracy and understanding of administration.

• Assists with Internal Audit’s scheduling, calendars, meeting coordination, and travel arrangements.
• Assist with tracking audit workflow, deadlines, staff certifications, and continuing professional education documentation.
• Support onboarding logistics for new audit staff, including system access forms, coordination with HR, and workspace preparation.
• Prepare routine correspondence, memos, forms, and documentation in compliance with agency standards.

• Maintain Internal Audit’s document libraries, templates, and procedural manuals.
• Ensure confidential and time- itive documents are processed securely and in compliance with policy.
• Assist with retaining and archiving records according to retention requirements.

• Assist with monitoring adherence to Internal Audit’s procedures, templates, and administrative processes.
• Support preparation for external/internal quality assessments.
• Track training requirements to support staff compliance with the 40-  annual continuing education standard for audit personnel (as referenced in SES Internal Audit PD content).
• Support updates to internal policies, manuals, and procedural documents.

Under the direction and supervision of the Audit Director assist auditors with audit follow-ups as required.

Performs other duties as assigned or required.

• Health insurance (i.e., individual and family coverage) to eligible employees
• Life insurance; $25,000 policy is free plus…