Administrative Assistant - Academic Affairs

Location: Northern

** Job Description
**** The School of Dentistry has an outstanding opportunity for an Administrative Assistant to join its team.
**** About this Opportunity
** Reporting to the Vice Dean for Academic Affairs and Student Success, the Administrative Assistant for Academic Affairs and Student Success coordinates the operation of specialized Academic Affairs programs and administrative processes, including curriculum and course evaluation activities, faculty and academic committees, accreditation documentation, academic policy and procedure administration, communications, reporting, and related initiatives. The position’s primary assignment is Academic Affairs and includes designated program coordination support for Student Success.

Under general direction, the Administrative Assistant exercises independent judgment in interpreting and applying University, School, and Academic Affairs policies and procedures. The position independently advises faculty, staff, students, committee members, and other stakeholders regarding program requirements, timelines, procedures, and available courses of action. The Administrative Assistant schedules, coordinates, and monitors concurrent program activities to ensure consistency with established goals, requirements, and deadlines.
** Key Responsibilities
** Working collaboratively with Academic Affairs and Student Success personnel, faculty, staff, students, University departments, and leadership, the position tracks deliverables, identifies workflow or scheduling issues, recommends process improvements, and supports the effective operation of Academic Affairs programs.

Academic Affairs Program Operations and Committee Coordination 40%
* Coordinate operational processes supporting curriculum administration, course evaluations, Academic Affairs committees, accreditation activities, academic policies, and other assigned Academic Affairs programs.
* Independently advise faculty, staff, students, committee members, and other stakeholders regarding Academic Affairs requirements, procedures, timelines, and available courses of action.
* Coordinate committee operations, including complex scheduling, preparation and distribution of agendas and supporting materials, maintenance of official records, documentation of decisions and action items, and monitoring of follow-up activities.
* Coordinate course evaluation and curriculum reporting processes, including schedules, data and document collection, stakeholder communications, records maintenance, and resolution or escalation of incomplete or inconsistent information.
* Maintain and coordinate updates to Academic Affairs policies, procedures, reference materials, and official program records.
* Coordinate accreditation documentation, data collection, reporting materials, timelines, and communications with responsible faculty, staff, and University partners.
* Monitor Academic Affairs program activities, deadlines, and deliverables in relation to established goals and requirements; identify variances and coordinate or recommend appropriate follow-up action.
* Recommend improvements to Academic Affairs workflows, procedures, documentation, and communication practices.
* Coordinate designated Student Success activities, including tutor assignments and related scheduling, communications, documentation, and follow-up.

Leadership Coordination and Strategic Support 30%
* Coordinate operational and administrative activities supporting the Office of the Vice Dean across the full portfolio of programs, governance activities, initiatives, and institutional priorities.
* Coordinate governance, committee, and program activities, including complex scheduling, preparation and distribution of agendas and supporting materials, maintenance of official records, documentation of decisions and action items, and monitoring of follow-up activities.
* Perform complex scheduling, independently prioritizing requests based on, institutional needs, deadlines, stakeholder availability, and competing priorities.
* Coordinate meetings and activities involving the Vice Dean, faculty, staff, students, University leadership, committees, University departments, and external partners.
* Prepare, edit, and coordinate executive communications, correspondence, presentations, reports, briefing materials, and other materials supporting leadership priorities and programs.
* Document decisions, action items, responsible parties, and deadlines; monitor progress and coordinate follow-up to support timely…