Administrative Assistant to Assistant Superintendent

Administrative Assistant to the Assistant Superintendent

Job Goal :
To enhance the Business Office through demonstrated organizational, secretarial, and people skills.

Performance Responsibilities :

• Assume all secretarial duties for the Assistant Superintendent.
• Assume primary responsibility for Central Receiving.
• Prepares purchase orders for staff and orders all requisition book items including supplies, equipment, textbooks, library books, periodicals, etc.
• Checks in materials and notifies staff of their arrival.
• Assumes responsibility for collecting textbook lists, and coordinate missing textbooks list for bookkeeper.
• Shall assume responsibility for Activity Fund accounts:
  • Assume responsibility for all tasks involved in depositing activity monies;
  • Post receipts and expenditures to accounts;
  • Assume responsibility for activity check requests;
  • Balance accounts monthly and type report for the Board of Education and activity club sponsors;
  • Set up new accounts and files for all checks and invoice payments;
  • Prepare balance sheet and other reports for auditor.
• Serves as contact person (when the Assistant Superintendent is not available) for building rental and any building use after 4:00 p.m.
• Completes Department of Public Aid and Social Security forms.
• Assists the Bookkeeper on an as-needed basis.
• Assume responsibility for keeping school inventory updated.
• Assume billing for the Transportation Co-Op.
• Other duties as assigned. May include recording secretarial duties for the Board of Education.
• Shall serve as recording secretary for board meetings, prepare minutes, and post minutes on web site when approved.
• Coordinate MPR usage and the main school calendar on the WCHS

Reports to :
Assistant Superintendent

Evaluation :
Performance of this job will be evaluated annually by the Assistant Superintendent in accordance with the Board’s policy on Evaluation of Non-Certified Personnel.

Qualifications :

• Demonstrated ability in secretarial skills and people skills.
• Knowledge of basic office procedures, processes, and internal communications.
• Knowledge of operation of office equipment, machines and computers.
• Must be computer literate and have the ability to work with word processing, spreadsheets, and data bases.
• Possess an associate degree or have five years of secretarial experience.
• Alternatives to the above qualifications as the Board find appropriate and acceptable.

Terms of Employment : 232 days, Hourly rate: $21.00 - $26.00 (rate commensurate with experience). Hours to be set by the Assistant Superintendent.

Position for  school year