Executive Assistant

Job Location (Short):
Warrendale, Pennsylvania, USA, 15086

Requisition

Onsite or Remote:
Onsite Position

Join Komatsu and Be Part of Something Big!

The Executive Assistant provides high-level strategic and administrative support to the executive, serving as a trusted partner who enables effective leadership, operational efficiency, and organizational success. This role is responsible for managing executive priorities, coordinating day-to-day office operations, and ensuring the smooth execution of administrative and business activities.

Acting as a key liaison between the executive and internal and external stakeholders, the Executive Assistant exercises sound judgment, discretion, and professionalism while anticipating needs, managing competing priorities, and proactively resolving issues. The role also leads the development and coordination of executive presentations, ELT and MC materials, and leadership communications, ensuring information is accurate, visually compelling, and aligned with organizational objectives.

Success in this role requires exceptional organizational skills, attention to detail, strong business acumen, and the ability to manage confidential information while fostering a highly efficient and professional executive office.

• Calendar management and prioritization
• Travel planning and coordination
• Expense management oversight

• PowerPoint development and formatting
• Coordination of Executive presentations for:
• Pulse
• MC
• ELT
• Leadership communications support
• Preparation of meeting materials and pre-reads as needed
• Drafting and editing executive correspondence

• Leadership meeting travel coordination and logistics
• Visa assistance for international travel and guests

• Executive visits and customer meetings
• Strategy sessions and leadership off-sites
• Venue, catering, transportation, and logistics coordination
• PPG Paints Arena – management of Suite 02

• Office supplies and vendor coordination
• Conference room and workplace support

• Meeting transcript summarization
• Report consolidation and executive briefings
• First-draft communications using AI tools

Education

• Bachelor’s degree in business administration, Communications, Management, or a related field preferred.
• An equivalent combination of education and relevant experience will be considered.

Experience

• 5+ years of progressively responsible executive administrative experience, preferably within a complex, global organization.
• Demonstrated experience serving as a strategic business partner to senior leadership, managing competing priorities in a fast-paced environment.
• Experience coordinating executive-level meetings, board meetings, leadership off-sites, and complex domestic and international travel.
• Proven experience preparing executive presentations, board materials, reports, and communications for senior leadership audiences.
• Experience managing executive office operations, including budgeting, expense management, vendor coordination, and administrative processes.
• Experience coordinating cross-functional initiatives, tracking deliverables, and following up on executive action items.
• Experience handling highly confidential and sensitive business information with discretion and professionalism.
• Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.
• Outstanding written and verbal communication skills, including advanced business writing, editing, and proofreading abilities.
• Advanced proficiency in Microsoft Office 365, particularly PowerPoint, Excel, Word, Outlook, and Teams, with the…