Administrative Receptionist: Church Assumption

Administrative Assistant / Secretary / Receptionist

Church of the Assumption | Broadview Heights, Ohio Part-Time | Monday & Friday | 16–20 Hours/Week

Church of the Assumption is seeking a professional, welcoming, and detail-oriented Administrative Assistant / Secretary / Receptionist to support the day-to-day operations of the parish rectory office. Serving more than 1,500 families, the parish works closely with Assumption Academy, which serves more than 250 students in preschool through grade 8.

The successful candidate will serve as an ambassador for the parish and school, providing administrative support to the pastor, business manager, parish staff, parishioners, families, and visitors. The ideal candidate will have excellent communication and organizational skills, strong attention to detail, and an appreciation for the Catholic community.

• Answer and direct incoming telephone calls and take accurate messages.
• Organize and schedule appointments.
• Open and distribute daily mail.
• Maintain organized and appropriate filing systems.
• Order and maintain office supplies.
• Prepare and distribute emails, correspondence, memos, letters, newsletters, and forms.
• Prepare general correspondence as directed by the Pastor, Business Manager, and Rectory staff.
• Maintain records required for federal, state, and diocesan reports.
• Maintain and update student and family records using the PDS Office Management Program.
• Track family records related to contributions, fundraising, and volunteerism.
• Enter weekly parishioner donations into the PDS system.
• Update parish records with new parishioner applications and information related to funerals, births, and baptisms.
• Assist parish staff with administrative and operational needs.
• Manage the parish scheduling/calendar for meeting rooms used by internal and external groups and ministries.
• Serve as a point of contact for internal and external stakeholders.
• Participate in special projects and parish activities as requested.
• Learn and document duties and procedures associated with the receptionist/secretarial function.
• Perform other duties as assigned.

• Proven experience as an Administrative Assistant or Secretary.
• Knowledge of office management systems and procedures.
• Working knowledge of standard office equipment, including printers and copiers.
• Proficiency with Microsoft Office and Google Workspace.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Ability to prioritize and manage multiple responsibilities.
• Exceptional attention to detail and problem-solving abilities.
• Ability to maintain a high degree of confidentiality.

• Familiarity with a Catholic parish or school community.
• Experience with PDS Office Management software.
• Experience with Microsoft Publisher.

Schedule:

Monday and Friday

Hours:

16–20 hours per week

Location:

Church of the Assumption, Broadview Heights, Ohio Status:
Part-Time